Administrative Support Specialist for Global Executives

hace 1 día


Madrid, Madrid, España Sagan A tiempo completo
Job Overview

Sagan, an exclusive membership community for top executives and CEOs, seeks a skilled Administrative Support Specialist to provide high-level assistance to our team.

About the Role

This critical position plays a pivotal role in ensuring seamless operations of our executive office, optimizing productivity and efficiency. As an Administrative Support Specialist, you will be responsible for:

  1. Calendar Management: Efficiently manage and optimize executives' calendars, coordinating internal and external meetings across multiple time zones.
  2. Email Mastery: Maintain organized email inboxes, prioritizing correspondence and drafting responses on behalf of executives.
  3. Travel Coordination: Arrange comprehensive travel itineraries including flights, accommodations, and logistics for professional engagements and personal travel.
  4. Communication Liaison: Act as a primary point of contact, interfacing with internal and external stakeholders with professionalism and clarity.
  5. Task Management: Proactively handle tasks and deadlines, ensuring all commitments are met with attention to detail and timeliness.
  6. Process Improvement: Develop and implement operational processes and standard operating procedures (SOPs) to enhance efficiency and workflow.
Qualifications and Skills

To succeed in this role, you must possess:

  • Exceptional organizational skills with a keen attention to detail.
  • Strong written and verbal communication skills in English.
  • Proficiency in productivity tools and platforms such as Google Suite, Microsoft Office, Notion, and other task management software.
  • Proactive and self-motivated with the ability to anticipate needs and take initiative.
Working at Sagan

As a member of our team, you will have the opportunity to work in a dynamic environment that values flexibility and adaptability. We offer a competitive salary range of $60,000 - $80,000 per year, commensurate with experience, along with opportunities for growth and professional development.



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