Administrative Support Professional

hace 4 semanas

Barcelona, Barcelona, España W. L. Gore & Associates A tiempo completo
About the Role:

We are seeking a highly skilled and experienced Administrative Support Professional to join our global Legal, Compliance, and Data Privacy Team. This role will require advanced administrative support skills, excellent customer service, and the ability to design and implement process improvements.

Responsibilities:
  • Provide administrative support to the Legal, Compliance, and Data Privacy Team, including managing calendars, coordinating travel, and scheduling conference rooms and equipment.
  • Anticipate and proactively assist with administrative tasks, such as generating and distributing correspondence, communications, and reports, and ensuring data and intellectual property confidentiality.
  • Ensure timely follow-through and completion of tasks, projects, communication, and correspondence while utilizing current technology, tools, and platforms/systems to support the team.
  • Coordinate meetings and special events, both in-person and virtually.
  • Anticipate and evaluate the needs of the team and projects, responding with proactive and creative solutions to requests.
  • Adapt to ever-evolving business needs and be able to change direction with cooperation and flexibility.
  • Implement, coordinate, and participate in process improvement initiatives.
  • Collaborate with diverse teams and communicate complex information across teams.
  • Develop a strong network and partnerships, leveraging relationships with teammates and customers to move business processes forward.
Required Qualifications:
  • 3 years of experience in a legal setting supporting multiple individuals and various teams with a high level of experience in general business operations and handling confidential business and personnel information.
  • Customer service and professionalism, with the ability to maintain confidentiality, discretion, adaptability, and exercise independent judgment.
  • Communication skills, with the ability to effectively communicate.
  • Strategic and proactive administrative support, with the ability to prioritize, solve problems, strategically coordinate, and collaborate to meet business needs with high attention to detail, organization, and self-direction.
  • Project management and coordination, with experience in project follow-through, managing multiple priorities, and creating deliverables.
  • Fluency in English and German.
  • Diversity, Equity, and Inclusion, with the ability to provide approachable, engaged, and self-aware support to global Associates.
  • Ability to travel up to 5% of work time between local facilities and occasionally to off-site meetings or events.
Desired Qualifications:
  • Knowledge in additional apps/platforms such as Microsoft Teams, SharePoint, Forms, Lists, Power BI, Planner, PeopleSoft, Mural, Canva, etc.
What We Offer:

We provide a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow. Our benefits offer choice and flexibility and promote overall well-being. We also provide a distinctive Associate Stock Ownership Plan in each country, as well as potential opportunities for profit-sharing. Learn more at [insert link].

We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas, and experiences, we uncover new possibilities and make a greater impact in the world. We are proud of our Associates for building on our rich history of innovation, upholding our values, and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity, and respect.

Gore is an equal opportunity employer. We welcome all applications irrespective of race, color, religion, sex, gender, national origin, ancestry, age, status as a qualified individual with a disability, genetic information, pregnancy status, medical condition, marital status, sexual orientation, status as a covered veteran, gender identity, and expression, and any other characteristic protected by applicable laws and regulations.

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