Administrative Support Specialist

hace 3 semanas

Barcelona, Barcelona, España Placement International A tiempo completo

About Placement International:

We are a dynamic and innovative company committed to providing exceptional service to our clients. Our team is dedicated to delivering high-quality solutions that meet the evolving needs of our clients.

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our day-to-day administrative operations. The successful candidate will play a crucial role in ensuring the smooth operation of our office and providing essential administrative support across various departments.

Key Responsibilities:

  • Candidate Support:
    • Act as the primary point of contact for candidates with administrative queries.
    • Provide timely and accurate responses to candidate inquiries regarding administrative processes, procedures, and documentation.
    • Assist candidates with administrative tasks related to their applications and onboarding process.
  • Departmental Support:
    • Assist other departments within the company with administrative or CRM queries.
    • Collaborate with team members to address administrative issues and find solutions.
    • Provide administrative support for special projects or initiatives as needed.
  • Refund Processing:
    • Collaborate with the finance department to process refunds for clients or customers.
    • Ensure that refund requests are handled promptly and accurately, following established procedures.
    • Maintain detailed records of refund transactions and update relevant systems or databases.
  • Office Maintenance:
    • Oversee the general upkeep and maintenance of the office environment.
    • Ensure that office supplies are adequately stocked and order supplies as needed.
    • Coordinate with external vendors for office repairs and maintenance.

Requirements:

  • Proven experience in an administrative role or similar capacity.
  • Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a customer service-oriented approach.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
  • Attention to detail and accuracy in data entry and recordkeeping.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to meet changing priorities and deadlines.

We are an equal opportunity employer and welcome applications from all qualified individuals. Please submit your resume and cover letter detailing your relevant experience and qualifications.

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