Office Manager and HR Coordinator

hace 4 semanas


Madrid, Madrid, España Naturlife A tiempo completo

We are seeking a highly organized and responsible individual to join our team as an Office Manager and HR Coordinator. As a key member of our team, you will be responsible for overseeing the work of all office employees, ensuring they work productively and meet deadlines and company standards.

Key responsibilities include:

  • Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards
  • Answering telephone calls and emails from service providers/suppliers and directing them to relevant staff
  • Creating an office budget and ensuring it is followed
  • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required
  • Organising maintenance to keep the office clean and safe, and ensuring appliances are in good working order
  • Reporting office progress to senior management and working with them to improve office operations
  • Carrying out HR-related tasks such as payroll, administering vacation/sick leave, attendance, etc.
  • Carrying out data inputting such as adding new supplier details and financial data such as sales, refunds, etc.
  • Creating an efficient filing system to store relevant documents accordingly
  • Assisting with any applications or other processes which require sending documentation via email/courier in addition to filling in forms as required as part of application procedures

Requirements:

  • Bachelor degree or higher and/or 3+ years working experience in a managerial office/admin role with a background in HR
  • Working experience/knowledge in finance would be considered an asset
  • Candidates must be native/fluent in Spanish and English (understanding, reading, and writing)
  • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks
  • Organization and the ability to multitask to complete a wide variety of tasks
  • Flexibility to help employees adjust to new tasks should company or office needs change
  • Strong interpersonal skills to interact positively with employees and management
  • Leadership ability to manage challenges and oversee employees
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Demonstrated active listening skills, highly consultative and solutions-oriented


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