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Office Manager and HR Specialist
hace 2 meses
We are seeking a highly organized and responsible individual to join our team as an Office Manager and HR Specialist. The selected candidate will be responsible for coordinating HR and finance administration duties, as well as maintaining a pleasant work environment and ensuring high levels of organizational effectiveness, communication, and safety.
The ideal candidate will have experience in setting up and managing an office, as well as carrying out HR and finance-related tasks. They will be responsible for overseeing the work of all office employees, ensuring they work productively and meet deadlines and company standards.
The Office Manager and HR Specialist will also be responsible for answering telephone calls and emails from service providers/suppliers, directing them to relevant staff, and creating an office budget and ensuring it is followed.
Additionally, the candidate will be responsible for monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required, organizing maintenance to keep the office clean and safe, and ensuring appliances are in good working order.
The Office Manager and HR Specialist will also be responsible for reporting office progress to senior management and working with them to improve office operations, carrying out HR-related tasks such as payroll, administering vacation/sick leave, attendance, etc.
Requirements:
- Bachelor degree or higher and/or 3+ years working experience in a managerial office/admin role with a background in HR
- Working experience/knowledge in finance would be considered an asset
- Candidates must be native/fluent in Spanish and English (understanding, reading, and writing)
Strong written and verbal communication skills to produce reports, assign tasks, accept instructions, and handle vendor contracts, among other tasks. Organization and the ability to multitask to complete a wide variety of tasks. Flexibility to help employees adjust to new tasks should company or office needs change. Strong interpersonal skills to interact positively with employees and management. Leadership ability to manage challenges and oversee employees. Attention to detail to ensure tasks are completed thoroughly and correctly. Demonstrated active listening skills, highly consultative and solutions-oriented.
Job Conditions:
- Full-time (40 hours per week)
- Working hours are from 08:00 – 17:00, 5 days per week (Monday to Friday)
- Office-based
