Office Operations Coordinator
hace 2 semanas
The Office Assistant is the main interface for external as well as internal stakeholders to ensure a reliable office environment. This role supports developing intra-office communication protocols and streamlining administrative procedures to ensure organizational effectiveness, efficiency, and safety.
Key Responsibilities:- Supports the Italian Team, HR, Finance, Procurement, and other relevant departments.
- Supports the Country Manager and the Italian Team Leaders in managing procedures and other organizational processes, administration, and procedures.
- Keeps a clear overview and timely signals obstacles.
- Initiates, plans, prepares, and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars, and gathering relevant information.
- Assists in managing internal communication, internal presentations, and posts news and events.
- Conducts reception tasks and is the first point of contact for visitors and operational organizational matters.
- Coordinates event-related lunches, social events, and special occasions (birthdays, anniversaries, etc.).
- Assists in managing office stock, inventories, orders, and overall cleanliness of the office; managing relationships with tenants, suppliers, and service providers.
- Supports HR in the planning/organizing of our scheduled courses & safety trainings.
- Assists in managing suppliers' contracts in cooperation with HQ Procurement department and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet, and subscriptions) & Company cars fleet.
- Works closely with relevant providers to ensure a reliable office environment and the ICT-related onboarding and offboarding of staff members.
- Supports colleagues with various questions and requests.
- Deals with postal and courier services (incoming & outgoing) and associated equipment.
- Supports office configurations, which can include installing, dismantling, and relocating furniture, moving crates, etc.
3-5 years of relevant experience.
Excellent verbal and written communication skills in Italian and English; Chinese is a plus.
Excellent knowledge of Microsoft Suite, good skills with PowerPoint.
Knowledge of modern archiving and documentation methods.
Highly motivated and confident with a high level of accuracy.
Able to multi-task and aim to target.
What We Offer:Performance and experience-based competitive remuneration.
Health Insurance (Metasalute) and Meal Vouchers.
Department & company-wide team-building events.
An exciting opportunity to be part of the European transition to Zero Emissions transportation and de-carbonization of the economy.
-
Office Coordinator Specialist
hace 2 semanas
Madrid, Madrid, España Victorian Plumbing A tiempo completo{"headline":{"text":"Become Our Office Coordinator – A Key Role in Our Operations"},"description":"At Victorian Plumbing, we're seeking a talented Office Coordinator to play a vital role in ensuring the smooth operation of our business.This is a fantastic opportunity for someone with excellent organisational skills, strong communication abilities, and a...
-
Operations Coordinator
hace 2 semanas
Madrid, Madrid, España Fever España A tiempo completoAbout the RoleWe are seeking an experienced Operations Coordinator to join our Sales Operations team at Fever España.The ideal candidate will be responsible for managing our internal Back Office system, creating and managing plans, and coordinating with different teams to ensure seamless marketplace configuration and experience updates.The role requires a...
-
Operations Coordinator
hace 1 mes
Madrid, Madrid, España Euronet – EFT Segment A tiempo completoOperations - Installations CoordinatorEuronet Worldwide EFT division is seeking a skilled Operations – Installations Coordinator to join our team in Spain.This role offers a unique opportunity to be part of our international Operations team, in a dynamic and rapidly expanding company. The successful candidate will be based in Madrid, in our Alcobendas...
-
Operations Coordinator
hace 4 semanas
Madrid, Madrid, España Euronet – Eft Segment A tiempo completoOperations Coordinator - Installation SpecialistAt Euronet – Eft Segment, we are looking for a skilled Operations Coordinator - Installation Specialist to join our team in Madrid, Spain. This role involves coordinating warehouse and logistics operations to ensure efficiency and effectiveness. Key responsibilities include developing and implementing...
-
Marketing Operations Coordinator
hace 4 semanas
Madrid, Madrid, España Amazon A tiempo completoMarketing Operations CoordinatorAs a Marketing Operations Coordinator at Amazon, you will play a critical role in planning, executing, and measuring the performance of marketing campaigns. Your key responsibilities will include:Benchmarking onsite merchandising best practices globally and developing data-driven recommendations.Monitoring and optimizing...
-
Operations Coordinator
hace 1 semana
Madrid, Madrid, España Worldwide Recruitment Energy A tiempo completoJob SummaryWe are seeking a highly organized and proactive Operations Coordinator / Administrative Assistant Manager to oversee day-to-day office operations and provide direct support to senior leadership.About the RoleThis role combines key administrative responsibilities with strategic support tasks, ensuring operational efficiency and facilitating...
-
Strategic Operations Coordinator
hace 1 semana
Madrid, Madrid, España Vue School A tiempo completoAbout UsWe are Vue School, a leading online learning platform for web technologies. Our mission is to provide accessible education worldwide.The PositionWe are seeking a highly skilled Strategic Operations Coordinator to join our team. As an Operations Specialist, you will work closely with the Operations Director to support all projects, plan new features...
-
Operations Coordinator
hace 1 mes
Madrid, Madrid, España Tiffany & Co. A tiempo completoOperations Coordinator Job DescriptionWe are seeking a highly skilled Operations Coordinator to join our team at Tiffany & Co. in Madrid. As an Operations Coordinator, you will play a critical role in ensuring the smooth operation of our store, providing exceptional customer service, and driving sales and profitability.Key Responsibilities:Provide...
-
Financial Operations Coordinator
hace 4 semanas
Madrid, Madrid, España PRGX A tiempo completoJob Summary:We are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at PRGX in Madrid. As a key member of our finance department, you will provide administrative support to our finance, human resources, and operations teams.Key Responsibilities:Support the finance team with payroll administration, holiday...
-
Sales Operations Coordinator
hace 1 mes
Madrid, Madrid, España Nestle Operational Services Worldwide Sa A tiempo completoJob SummaryWe are seeking a highly skilled Sales Operations Coordinator to join our team at Nestlé Operational Services Worldwide Sa. As a Sales Operations Coordinator, you will be responsible for providing administrative support to our sales team, ensuring the smooth operation of our sales processes, and contributing to the growth and success of our...
-
Warehouse Operations Coordinator
hace 1 semana
Madrid, Madrid, España Damco Spain Sl A tiempo completo**Job Overview**Damco Spain Sl is seeking a highly skilled Warehouse Operations Coordinator to join our team. The successful candidate will work under the supervision of the Customer Services Manager, operating on a 2-shift system.The Warehouse Operations Coordinator will be responsible for ensuring a safe working environment by identifying and reporting...
-
Study Abroad Operations Coordinator
hace 1 semana
Madrid, Madrid, España Cultural Experiences Abroad Llc A tiempo completoJob SummaryWe're seeking a highly organized and communicative Study Abroad Operations Coordinator & Assistant to support our Center Director and Operations Coordinator in various duties.This role involves managing office services, creating resources for students, assisting with student arrivals and activities, and ensuring the quality of accommodations. The...
-
Office Coordinator
hace 4 semanas
Madrid, Madrid, España Victorian Plumbing A tiempo completoBe the Office Coordinator at Victorian PlumbingWe are seeking a highly organised and efficient Office Coordinator to join our team at Victorian Plumbing. As the first point of contact for visitors and clients, you will be responsible for ensuring a warm and welcoming experience for everyone who enters our office.Key Responsibilities:Inventory Management:...
-
Business Development Operations Coordinator
hace 1 semana
Madrid, Madrid, España Fortinet A tiempo completoJob Title: Business Development Operations Coordinator About the RoleWe are seeking a highly organized and detail-oriented Business Development Operations Coordinator to join our team at Fortinet in Madrid. This role will be responsible for handling various administrative tasks, coordinating events, and providing exceptional customer service. Key...
-
Business Operations Coordinator
hace 3 semanas
Madrid, Madrid, España Straumann Group A tiempo completoJob SummaryWe are seeking a highly organized and detail-oriented Junior Business Coordinator to join our team at Straumann Group. As a key member of our Business Coordination team, you will provide administrative support to our Business Coordinator and contribute to the planning and organization of internal and external events.Key ResponsibilitiesProvide...
-
Logistics Operations Coordinator
hace 1 semana
Madrid, Madrid, España Gmv Spain A tiempo completoLogistics Operations CoordinatorIn GMV Spain, we're expanding our Logistics team. If you have a keen eye for detail and a passion for organization, we'd love to hear from you. Your role will be to provide exceptional support to our internal customers, ensuring seamless logistics operations from start to finish. Key responsibilities include:Managing national...
-
Clinical Operations Coordinator
hace 1 semana
Madrid, Madrid, España Syneos Health, Inc. A tiempo completoRole OverviewSyneos Health, Inc. is a leading biopharmaceutical solutions organization dedicated to accelerating customer success. We are seeking an experienced Clinical Operations Coordinator to join our team in Barcelona or Madrid, Spain. This role will be responsible for performing clinical operations activities in compliance with applicable policies and...
-
Logistics Operations Coordinator
hace 1 semana
Madrid, Madrid, España sennder A tiempo completoAbout The RoleWe are seeking a highly skilled Logistics Operations Coordinator to support our commercial team in managing clients' daily communications and handling various operational tasks. Your primary goal will be to deliver exceptional quality service to our clients by collaborating closely with the commercial and operations departments.Key...
-
Senior Operations Coordinator
hace 2 semanas
Madrid, Madrid, España Ust Global A tiempo completoAbout the RoleWe are seeking a highly skilled Senior Operations Coordinator to join our team at UST Global. This is an exciting opportunity to work on our multi-year cloud transformation program.Main Responsibilities• Ensure timely and quality delivery of a given scope, coordinating with other associates as required.• Supervise progress, escalate issues...
-
Senior Operations Coordinator
hace 4 semanas
Madrid, Madrid, España Amazon Road Transport Spain, S.L.U. A tiempo completoAbout the RoleWe are seeking a highly organized and efficient Senior Operations Coordinator to join our UK Operations team at Amazon Road Transport Spain, S.L.U. The successful candidate will provide executive support to the Senior Leadership team, including the Regional Operations Director, and be responsible for coordinating international travel...