Administrative Support Specialist

hace 2 días


Madrid, Madrid, España Worldwide Recruitment Energy A tiempo completo

About Us

At Worldwide Recruitment Energy, we specialize in connecting professionals with top companies in the renewable energy sector. Our offices are located in Spain, Italy, France, Mexico, and Brazil, making us a leading recruitment consultancy.

We are seeking an organized and proactive Administrative Support Specialist to oversee day-to-day office operations and provide direct support to senior leadership. This role combines administrative responsibilities with strategic support tasks, ensuring operational efficiency and facilitating decision-making within the organization.

  1. Manage office supplies, resources, and services to ensure seamless day-to-day operations.
  2. Coordinate with vendors, contractors, and external service providers to maintain efficient office operations.
  3. Ensure compliance with internal policies and workplace safety standards.
  4. Organize and manage office equipment and workspace to promote productivity.
  5. Provide administrative support to the leadership team, including calendar management, meeting coordination, and travel arrangements.
  6. Prepare reports, presentations, and documents required for key meetings and projects.
  7. Act as a liaison between the leadership team and internal/external stakeholders.
  8. Handle confidential communications with professionalism and discretion.
  9. Plan and organize corporate events, team meetings, and special activities.
  10. Support budget management and handle office-related billing.
  11. Coordinate onboarding processes for new hires and promote a positive workplace environment.

Requirements

  • Excellent organizational and multitasking skills.
  • Basic knowledge with IT tools.
  • Ability to work independently and make decisions under pressure.
  • Strong written and verbal communication skills.
  • High English level.
  • High attention to detail and ability to handle sensitive information with discretion.

Estimated Salary: $45,000 - $60,000 per year



  • Madrid, Madrid, España Ark Solutions Inc. A tiempo completo

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our team at Ark Solutions Inc. This is a part-time remote role that involves organizing and inputting data into our systems, ensuring accuracy and confidentiality.Key ResponsibilitiesThe successful candidate will be responsible for:Organizing and inputting data into our...


  • Madrid, Madrid, España Prgx A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Prgx in Madrid. This is an exciting opportunity for someone looking to provide administrative support to the Finance, Human Resources, Operations teams.


  • Madrid, Madrid, España OperationsArmy A tiempo completo

    Job Title: Administrative Support SpecialistOverview:We are seeking a highly organized and proactive Administrative Support Specialist to provide high-level administrative support to our CEO in a dynamic company. The successful candidate will handle various responsibilities, including managing email and LinkedIn interactions, scheduling, project...


  • Madrid, Madrid, España Sagan A tiempo completo

    **About Sagan:**Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.**Job Overview:**We are seeking a highly organized,...


  • Madrid, Madrid, España Apex Virtual Solutions Llc A tiempo completo

    About Apex Virtual Solutions LLCWe are a leading provider of virtual assistant services, dedicated to delivering exceptional support to businesses and entrepreneurs.Job Summary:We are seeking an experienced Administrative Support Specialist to join our team. This is a unique opportunity to work as an independent contractor, providing administrative support...


  • Madrid, Madrid, España Pfizer A tiempo completo

    Why Patients Need UsPfizer is committed to delivering innovative therapies that make a positive difference in people's lives. As an Administrative Support Specialist, you will be part of a team that drives the industry forward, bringing essential treatments to patients worldwide. Your role will involve performing a combination of administrative tasks to...


  • Madrid, Madrid, España Drooms Gmbh A tiempo completo

    Job SummaryAs an Operations Support Specialist at Drooms Gmbh, you will be responsible for providing administrative support to our team. This includes tasks such as document structuring, index creation, and data room management. You will also be responsible for collecting and reporting data, as well as providing user support via telephone, email, and chat....


  • Madrid, Madrid, España Infinit A tiempo completo

    Role Overview: As an Administrative Support Specialist at INFINIT, you will play a key role in supporting the CEO and leadership team. Your primary focus will be on streamlining administrative tasks, managing logistics, and ensuring seamless operations behind the scenes.The ideal candidate will have excellent organizational skills, attention to detail, and...


  • Madrid, Madrid, España Addmore Outsourcing Inc. A tiempo completo

    We are seeking a highly organized and proactive individual to support our real estate team as an Administrative Support Specialist.About the RoleThis is a unique opportunity to work in a dynamic environment, providing administrative support to a team of professionals. As an Administrative Support Specialist, you will be responsible for handling a variety of...


  • Madrid, Madrid, España Artemis Executive Solutions A tiempo completo

    Company Overview">Artemis Executive Solutions is a leading executive search firm that specializes in providing top talent to the Construction and Engineering industry.Salary">The estimated salary for this role is $55,000 - $65,000 per annum, depending on experience and qualifications.Job Description">We are seeking an experienced administrative support...


  • Madrid, Madrid, España IQVIA A tiempo completo

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our field-based staff. This is a varied and busy role that requires strong administrative experience, excellent communication skills, and the ability to work autonomously.The successful candidate will be an effective communicator with...


  • Madrid, Madrid, España Empresa Reconocida A tiempo completo

    About Our OpportunityWe are seeking an exceptional Administrative Support Specialist to join our Management Group, reporting directly to the President. This role offers a unique chance for a driven professional to take on a central position within our company and contribute to continuous improvements with our leadership team.


  • Madrid, Madrid, España John Bean Technologies Corporation A tiempo completo

    OverviewWe are a fast-growing company in the food and beverage technology sector, seeking an experienced Administrative Support Specialist to provide high-level support to our executive team. Our organization is committed to fostering a collaborative work environment where employees can grow professionally and personally.The OpportunityWe are looking for a...


  • Madrid, Madrid, España Hologic, Inc. A tiempo completo

    About the Job DescriptionIn this role as Administrative Support Specialist - Sales Team, you will be responsible for generating accurate and timely customer quotations, ensuring all quotations meet company standards and customer requirements.You will also utilize Microsoft Word and Excel to create documents, spreadsheets, and reports, and manage customer...


  • Madrid, Madrid, España Hemmersbach Gmbh & Co. Kg A tiempo completo

    OverviewHemmersbach GmbH & Co. KG seeks an experienced and highly organized Executive Support Specialist to provide comprehensive administrative support to the executive/CM/AM while managing day-to-day operations of the executive office.Salary: The estimated annual salary for this role is €45,000 - €55,000 depending on experience.Job...


  • Madrid, Madrid, España Software International A tiempo completo

    Company Overview: Software International (SI) is a leading provider of technical talent to various clients worldwide, including Fortune 100/500/1000 companies and small to mid-sized organizations in Canada and the US. Our company currently has an indefinite contract with a web development client as an Administrative Coordinator - Merchant Accounts. The role...


  • Madrid, Madrid, España Atlas Assistants A tiempo completo

    Role OverviewWe are seeking an Ambitious Executive Support Specialist to join our team at Atlas Assistants. In this role, you will be responsible for providing exceptional administrative support to our executives and clients.


  • Madrid, Madrid, España Jd A tiempo completo

    About JD GroupJD Group is a leading omnichannel retailer of Sports Fashion, Street & Premium Fashion, Outdoors and Gyms with over 60,000 colleagues across 3,400 stores in over 30 markets worldwide.Job OverviewWe are seeking an exceptional Administrative Support Specialist to join our finance department as a Personal Assistant to the Group Finance Director...


  • Madrid, Madrid, España PRGX A tiempo completo

    Company Overview:We are PRGX, a leading consulting firm dedicated to optimizing business performance.Salary: €45,000 per annumJob Description:In this role as an Administrative Support Specialist, you will provide critical support to our Finance, Human Resources, and Operations teams. Your key responsibilities will include:Assisting in the administration of...


  • Madrid, Madrid, España Zoco Home A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Malaga. This is a unique opportunity to work with a dynamic company like Zoco Home, offering a competitive salary package.About the RoleThe ideal candidate will have a strong background in accounting and administration, with excellent...