Administrative Support Specialist
hace 2 días
About Us
At Worldwide Recruitment Energy, we specialize in connecting professionals with top companies in the renewable energy sector. Our offices are located in Spain, Italy, France, Mexico, and Brazil, making us a leading recruitment consultancy.
We are seeking an organized and proactive Administrative Support Specialist to oversee day-to-day office operations and provide direct support to senior leadership. This role combines administrative responsibilities with strategic support tasks, ensuring operational efficiency and facilitating decision-making within the organization.
- Manage office supplies, resources, and services to ensure seamless day-to-day operations.
- Coordinate with vendors, contractors, and external service providers to maintain efficient office operations.
- Ensure compliance with internal policies and workplace safety standards.
- Organize and manage office equipment and workspace to promote productivity.
- Provide administrative support to the leadership team, including calendar management, meeting coordination, and travel arrangements.
- Prepare reports, presentations, and documents required for key meetings and projects.
- Act as a liaison between the leadership team and internal/external stakeholders.
- Handle confidential communications with professionalism and discretion.
- Plan and organize corporate events, team meetings, and special activities.
- Support budget management and handle office-related billing.
- Coordinate onboarding processes for new hires and promote a positive workplace environment.
Requirements
- Excellent organizational and multitasking skills.
- Basic knowledge with IT tools.
- Ability to work independently and make decisions under pressure.
- Strong written and verbal communication skills.
- High English level.
- High attention to detail and ability to handle sensitive information with discretion.
Estimated Salary: $45,000 - $60,000 per year
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