Sales Coordinator for International Luxury Hotel Group

hace 2 semanas


Barcelona, Barcelona, España Zannier Hotels Spain S.L. A tiempo completo
Main Purpose of the Job

The Sales Coordinator will provide administrative support to the Sales and Marketing department, ensuring the smooth operation of daily tasks and workflows.

Key Responsibilities
  • Handle daily email correspondence, forwarding incoming emails to relevant departments.
  • Manage administration for Fam Trips, maintaining status updates in the complimentary summary, updating the CRM, and flagging/hIGHLIGHTING to the property 48 hours before arrival.
  • Create or check complimentary request forms, review, and sign as per approval by the DOSM/ADOSM/Sales Manager.
  • Draft trade mailings and assist in creating quarterly newsletters.
  • Prepare cooperation agreements, barter agreements, value-adds, and tactical offer flyers.
  • Handle voucher requests and update content in online portals such as WETU, Safari Portal, and The Travel Hub.
  • Ensure OneDrive/Sharepoint collateral and files are up-to-date.
  • Creation and completion of brand/property profiles for trade show registrations.
  • Assist with production of graphics for trade shows.
  • Download the S&M property month-end reports in the CRM, proofread them, and prepare them for distribution.
  • Submission of content for travel directories and partner's brochures/website features.
  • Brochure pages/online content proofreading.
  • Assist the DOSM in creation of comprehensive competitor reviews and rate checks.
  • Updating the CRM, OneDrive, and Sharepoint as required.
  • Follow up on payment of program invoice and commission payment invoices.
  • Compile partner production statistics from the property PMSs in preparation for the annual leisure contracting.
  • Preparation of expense reports.
  • Assist the Sales & Marketing team with any other admin-related task as requested.
Requirements
  • The position will be home-based in or around Barcelona until further notice. Alternatively, the role can also be based in our office in Ciutadella de Menorca.
  • Minimum 2-3 years of experience in a similar role for a hotel or hotel company.
  • Exceptional attention to detail.
  • Able to handle complex and intricate tasks.
  • Fluent in English.
  • Good understanding and knowledge of the travel industry and its requirements.


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