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Executive Support Specialist

hace 2 meses


Marbella, Málaga, España JobFinder Spain A tiempo completo

Job Summary:

We are seeking a highly skilled and organized Executive Support Specialist to join our team at JobFinder Spain. As a key member of our operations team, you will provide critical support to our executives and ensure the smooth running of daily activities.

Key Responsibilities:

  • Manage complex calendars and schedules, planning appointments, meetings, and organizing business trips.
  • Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing communication effectively.
  • Organize business travel, including booking flights, hotels, and preparing itineraries.
  • Prepare documents, presentations, and reports with an emphasis on accuracy and attention to detail.
  • Handle confidential information with the utmost discretion and professionalism.
  • Anticipate needs and respond to them promptly to enhance efficiency and productivity.
  • Coordinate events, both internal and external, and ensure they run smoothly.
  • Conduct research, compile data, and provide analytical insights to support decision-making processes.
  • Handle administrative tasks and projects as they arise, demonstrating flexibility and adaptability.

Requirements:

  • Proven experience as a Personal Assistant or similar role, preferably in a corporate environment.
  • Excellent communication skills in English (essential), Spanish (essential), and Russian (essential).
  • Exceptional organizational skills and the ability to manage multiple priorities with ease.
  • Excellent communication skills, both written and verbal.
  • Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Discretion and confidentiality are paramount, with a commitment to upholding high standards of privacy.
  • Resourcefulness and initiative, with the ability to anticipate needs and respond proactively.
  • A positive attitude, strong work ethic, and willingness to exceed expectations.
  • Must drive and have a car.

Package:

  • Salary circa €1800 net based on experience.
  • Office based in Marbella.
  • Dynamic and collaborative work environment with a supportive team culture.

Candidates must possess the legal right to live and work in Spain in order to be eligible for this position. Regrettably, applicants who do not meet this essential requirement will not be considered for the role.