Office Operations Coordinator in Barcelona

hace 3 meses

Barcelona, Barcelona, España Criteo A tiempo completo

Role Overview:

The Workplace Coordinator in Barcelona is an integral member of the Criteo Workplace team, focusing on essential services and collaborating closely with vendors and partners to ensure seamless daily operations within the office environment.

This role demands a strong Service Attitude, excellent Communication, and Negotiation skills. It is tailored for a motivated workplace coordinator eager to thrive in a dynamic, international setting while enhancing their expertise in employee support, budget management, and innovative workplace solutions.

Key Responsibilities:

  • Support the Workplace Manager in overseeing the operational functions of the Barcelona office.
  • Collaborate with other Workplace coordinators and managers across EMEA to maintain and enhance relationships with Criteo employees, ensuring open communication and alignment with company objectives.
  • Manage day-to-day office services and coordinate with in-house vendors, including maintenance and hospitality teams.
  • Serve as the primary contact for stakeholders, ensuring the delivery of top-tier services.
  • Assist in organizing internal and external events, managing all logistical aspects such as security, room arrangements, and catering.
  • Adapt to last-minute changes and ensure flawless execution of larger events in partnership with the Internal Events team.
  • Maintain an accurate office layout and manage desk allocations for new team members using office space planning tools.
  • Act as the approachable point of contact for employees in Barcelona, addressing inquiries and feedback promptly.
  • Facilitate communication and promote the Workplace brand across Criteo offices.
  • Assist in the onboarding process for new employees, driving cultural integration and change management.
  • Ensure consistent service levels and processes across all locations.
  • Coordinate facilities arrangements for new hires, including desk assignments and security access.
  • Educate staff and visitors on health and safety protocols upon joining and continuously thereafter.
  • Support business partners globally when necessary within a complex, multicultural organization.
  • Assist the Workplace Manager in managing both capital and operational budgets as required.
  • Contribute to office renovation projects as needed.
  • Exemplify professionalism and serve as a role model at all times.
  • Handle logistics for employee onboarding and offboarding, including shipment preparations.
  • Manage office supplies and inventory, ensuring availability of snacks and essential items.
  • Oversee meeting room bookings and setups as requested.
  • Coordinate locker assignments for employees.
  • Track supplier orders and manage inventory effectively.

Candidate Profile:

  • Proactive with a positive outlook and keen attention to detail.
  • Strong commitment to customer service and hospitality.
  • Highly organized with a self-motivated approach and the ability to manage multiple tasks under tight deadlines.
  • Knowledge of local health and safety compliance is advantageous.
  • Exceptional written and verbal communication skills in both English and Spanish.

Qualifications:

  • Experience in customer service and problem-solving.
  • Proficient in vendor management and quality assurance.
  • Ability to create and manage budgets through forecasting.
  • Strong computer skills, including proficiency in Word, Excel, and PowerPoint.

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