Program Assistant

hace 2 semanas


Madrid, Madrid, España Ie University A tiempo completo
Program Assistant for IE University School of Humanities

We are seeking a highly organized and detail-oriented Program Assistant to join our team at IE University School of Humanities. As a Program Assistant, you will play a crucial role in supporting the day-to-day operations of the Dean's Office, academic programs, and extracurricular activities.

Key Responsibilities:
  • Provide logistical support for the Dean's schedule and appointments, including scheduling meetings, managing the calendar, and booking spaces.
  • Assist with general program operations related to academic courses, including handling inquiries via telephone, face-to-face, and email from students, professors, and external stakeholders.
  • Support the promotion and management of extracurricular events and activities, including collaborating with internal departments to ensure smooth operations.
  • Carry out daily administrative tasks, including record keeping, compiling information, processing expenses, and managing payments for faculty and external providers.
  • Make travel arrangements for the Dean and Vice Dean of the School, faculty members, and external guests when necessary.
Requirements:
  • Fluency in English and a proficient level of Spanish is preferred.
  • Previous knowledge with arts and humanities topics is preferred.
  • Ability to work collaboratively and prior experience using digital tools such as videoconferencing tools is preferred.
  • Strong skills and comfortable using Microsoft Office 365 platforms.
  • Customer-oriented mindset and the ability to resolve issues that arise with students, professors, and external stakeholders.
  • Strong organizational skills and ability to work a flexible schedule when required.

We are looking for a full-time position in Madrid. If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.



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