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Administrative Support Specialist

hace 2 meses

Barcelona, Barcelona, España Empresa reconocida A tiempo completo
Job Description

Company Overview

Empresa reconocida is a leading institution in the field of research and innovation, committed to excellence and equality. We are seeking a highly skilled and motivated individual to join our team as a Receptionist.

Job Summary

We are looking for a Receptionist to provide exceptional customer service and administrative support to our staff and visitors. The successful candidate will be responsible for managing the front desk, handling inquiries, and performing various administrative tasks.

Key Responsibilities

  • Front Desk Management
    • Attend to the public and manage calls and other auxiliary procedures.
    • Support all staff in auxiliary tasks necessary (messaging, reception, transfers...).
  • Administrative Support
    • Supervise laboratories and freezers daily in different locations.
    • Follow action protocols in case of alarms.
    • Control the levels of the liquid nitrogen tanks.
    • Assist laboratories and common rooms in the installation of new equipment.
    • Control access to company buildings by means of security lists (entrances and exits of authorized personnel).
    • Manage internal mail.
    • Take samples, documentation, and various materials.
    • Support the logistics of the department.
    • Receive and distribute company packages.
    • Assist by phone all internal and external clients.
    • Manage meeting rooms of all company buildings and, when necessary, the meeting rooms of the Hospital.
    • Manage messaging and mail.
    • Register incoming and outgoing documents on paper.
    • Maintain material warehouses of each building in optimal conditions.
  • Education and Qualifications
    • Certificate of Medium Education (CFGM/FPI)
    • B2 English certificate
    • C1 Catalan certificate
  • Experience and Knowledge
    • At least 6 months carrying out auxiliary tasks of administrative support in receptions or similar.
    • Experience in using Microsoft Office (Word, Excel...).
    • Experience performing customer service tasks.
    • Experience in hospital environments (contact with medical/researcher staff).
    • At least 1 year doing customer service and in front of the public.
    • Ability to perform tasks that require physical effort.
  • Desired Qualifications
    • Experience filling systems to store laboratory samples in liquid nitrogen.
    • Experience in the health sector as a receptionist.