Administrative Coordinator, Global Medical Affairs

hace 2 meses

Barcelona, Barcelona, España Galderma A tiempo completo

About the Role

The Administrative Assistant, Global Medical Affairs is a key support function role in Galderma, ensuring high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organisation.

This role requires agile skills in multitasking and delivering in a timely manner planned activities.

Key Responsibilities

  • Coordinate business trips, travel arrangements, and expenses reporting for the Global Head of Medical Affairs.
  • Manage and support Galderma tools and systems, including Concur, COUPA, and DocuSign.
  • Oversee HCP engagement contracting, PR/PO creation, and widespread support with Galderma tools and systems.
  • Manage complex calendaring and facilitate the integration and prioritization of business activities for the Global Head of Medical Affairs.
  • Support the Swiss-based GMA Leadership Team with general calendaring and business activity integration.
  • Oversee HealthCare Provider (HCP) engagement for Prescription Medicines teams.
  • Ensure PR/PO creation for vendors and general support with Galderma tools and systems.
  • Handle general communication related to GMA, including on-site logistics for quarterly GMA Townhalls.

Requirements

  • Secretarial studies, translation, or Bachelor's level education.
  • Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE).
  • Microsoft Office Specialist (MOS) certification.
  • Minimum 8 years' experience as an administrative assistant.
  • Experience with Oracle, SAP, Concur, COUPA, and DocuSign.

What We Offer

  • A competitive compensation package with bonus structure and extended benefits.
  • A hybrid work culture.
  • Feedback loops and personalized career paths.
  • Ownership and accountability from day one.

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