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Executive Assistant

hace 2 meses

Barcelona, Barcelona, España Reconocida empresa A tiempo completo
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support our IT Leadership Team in coordinating project and programme activity. The successful candidate will play a key role in ensuring the smooth delivery of projects through newly implemented governance and demand management processes.

Key Responsibilities
  1. Coordinate project financials and risks, ensuring timely tracking and reporting.
  2. Support the CIO with administrative duties, including event management and travel arrangements.
  3. Manage invoice tracking and approval processes.
  4. Develop and maintain project templates and documentation.
  5. Coordinate service reviews with suppliers and maintain organisation charts.
  6. Produce high-quality slide decks for various stakeholder audiences.
  7. Ensure the programme risk and issue log is up to date.
  8. Support project managers through a defined Gate process.
  9. Coordinate the demand management process for future changes.
  10. Develop Word/PowerPoint templates for project managers.
  11. Maintain leave/resource availability for projects.
Essential Skills and Qualifications
  1. Experience in coordinating financial processes and invoice management.
  2. Demonstrable experience within PMOs.
  3. Solid understanding of Project Management techniques and methodologies.
  4. Excellent communication and presentation skills.
  5. Data analysis and production of management information.
  6. Diary management and resource tracking.
  7. Oral communication skills and problem analysis & solving.
  8. Adaptability and team interaction.
  9. Learning skills and fluency in English.
Language Skills
  1. English - Fluent.
  2. Spanish, French or any other European language - a plus.