Executive Assistant

hace 4 días

Barcelona, Barcelona, España MongoDB A tiempo completo
Executive Assistant

MongoDB is a leading developer data platform that empowers innovators to create, transform, and disrupt industries. We're seeking an Executive Assistant to support three VPs based remotely across Europe.

About the Role

This hybrid role requires office visits several times per month and quarterly travel to support executive planning and offsite management. As an Executive Assistant, you'll manage and prioritize a steady stream of requests, meetings, and trips, anticipating how your executives want these priorities to be handled.

Responsibilities
  • Manage the daily schedule, multiple requests, and priorities of the Executives, and all travel and expenses.
  • Manage the Execs' calendars meticulously and thoughtfully, proactively scheduling ahead and amending 1:1s and clashes with advance notice.
  • Build relationships with key stakeholders in Marketing, Executive Support, and through the company.
  • Manage and execute team events and offsite meetings, including requirements gathering, venue selection, budget management, contract processing through Procurement and Accounts Payable, and onsite logistics.
  • Liaise with execs, drive, create, and review spreadsheets, slide decks, and meeting agendas.
  • Track action items and key issues to closure with a high degree of accountability and autonomy.
  • Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones.
Requirements
  • 4+ years experience supporting executives, or other relevant experience working directly with executives.
  • Bachelor's Degree or equivalent work experience is preferred.
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools.
  • A strong team player, who thrives in a collaborative setting and who is able to work with individuals at all levels of the organization.
  • Highly organized and meticulous attention to detail with complex calendar management experience.
  • Strong verbal and written communication skills.
  • Creative, flexible, and innovative team player.
  • Experience booking high volume domestic and international travel.
  • Proven ability to keep a calm head under pressure, exercise judgment, and see beyond the day-to-day to anticipate changing needs.
  • Take feedback well, but also able to work autonomously with little direction and make decisions as needed.
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material.
  • Awareness and comfort operating across multiple time zones.

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