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Executive Administrative Coordinator, Education
hace 3 meses
Position Overview
The Education & Training Department at Instituto de Salud Global de Barcelona is in search of a skilled administrative professional to oversee and coordinate various departmental functions. This role encompasses managing internal schedules, facilitating meeting agendas, processing financial transactions, and organizing travel and logistics for departmental initiatives.
The successful candidate will play a vital role within the Education & Training Department, which is responsible for accredited university programs, capacity-building research activities, and consultancy in Global Health education. This team collaborates extensively across different sectors of ISGlobal, contributing to the organization's mission of scientific translation.
Key Responsibilities
- Administering and coordinating tasks associated with the Education & Training Department.
Specific Duties
- Organizing meetings and events while maintaining departmental calendars, including that of the department director.
- Managing financial transactions, including payments and reimbursements.
- Coordinating travel arrangements related to departmental functions.
- Planning and executing events.
- Handling administrative responsibilities linked to academic and training activities, including logistical support for classroom settings.
Auxiliary Tasks
This job description outlines key responsibilities and is not an exhaustive list of all duties. The specific objectives will be reviewed periodically as part of the professional assessment process.
Qualifications and Experience
- 3-7 years of experience in a comparable administrative position.
- A degree or relevant professional certification in a related field is preferred.
- Experience in academic or research environments, particularly in global health institutions, is highly regarded.
Specific Requirements
- Proficiency in purchasing, financial transactions, and event planning.
- Advanced skills in MS Office and Google Workspace applications.
Skills
- Effective problem-solving abilities.
- Capacity to work autonomously as well as collaboratively within a team.
- Willingness to acquire new skills.
- Commitment to upholding ISGlobal's principles, including equity, diversity, and health safety.
Language Proficiency
- Advanced proficiency in written and spoken English is required.
- Additional advanced language skills in Spanish, Catalan, or Portuguese are highly valued.
Working Conditions
- Contract duration: 1 year (subject to renewal).
- Part-time position (50%).
- Salary range: Technic II.
