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Education Administrative Coordinator
hace 3 meses
Position Overview
The Education & Training Department at ISGlobal is on the lookout for a skilled administrative coordinator to oversee and manage various departmental functions. This role encompasses scheduling, maintaining internal calendars, and preparing meeting agendas, as well as handling payments, reimbursements, travel arrangements, and logistics for departmental initiatives.
The successful candidate will play a vital role within the Education & Training Department, which is responsible for accredited university programs, research capacity building, and consultancy in Global Health education. This team collaborates closely with other departments and programs within ISGlobal to facilitate scientific translation.
Key Responsibilities
- Manage administrative operations related to the Education & Training Department.
Specific Duties
- Coordinate meetings and events while maintaining departmental calendars, including that of the department director.
- Handle payment processing and reimbursements efficiently.
- Organize travel logistics for departmental activities.
- Plan and manage events effectively.
- Assist with administrative tasks linked to academic and training activities, including classroom logistics.
Additional Information
This job description outlines the primary responsibilities and tasks associated with this position. Specific objectives will be reviewed periodically as part of the professional assessment process.
Qualifications and Experience
- 3-7 years of experience in a comparable administrative role.
- A degree or relevant professional certification in a related field is preferred.
- Experience in an academic or research setting, particularly within global health institutions, is highly regarded.
Essential Requirements
- Proficiency in purchasing, payments, travel, and event planning.
- Advanced skills in MS Office and Google Workspace applications.
Skills
- Strong problem-solving abilities.
- Capacity to work independently as well as collaboratively within a team.
- Willingness to acquire new skills.
- Commitment to ISGlobal's principles, including equity, diversity, and health safety.
Language Proficiency
- Fluent written and spoken English is required.
- Additional advanced language skills in Spanish, Catalan, or Portuguese are advantageous.
Employment Conditions
- Contract duration: 1 year (renewable).
- Part-time position (50%).
- Salary classification: Technic II.
