Executive Assistant to Vp of Engineering

hace 4 semanas

Madrid, España Eventbrite A tiempo completo

THE CHALLENGE

Eventbrite’s goal of building the marketplace for live experiences relies on our foundation of world-class talent and unbeatable company culture. Hiring top talent around the globe is our priority and we are looking for an Executive Assistant to become a part of the Global Engineering team who will be based in Madrid-Spain. This is not a remote role.

The Engineering organization is the largest group at Eventbrite which is currently rapidly growing in Spain. In this role you will support the Vice President of Engineering and Spain Managing Director, playing a vital role in continuous communication with our teams in India and the US.

As the EA of the Spain managing director, you will also be responsible for all the local administrative tasks support and ensuring we set up the best experience for our britelings.

THE TEAM

Eventbrite’s mission is to bring the world together through live experiences and the Engineering team plays a critical role in serving the needs of our Eventbrite Creators and Consumers by leveraging the Development resources of Briteland. Our VPs are leading global teams of strategically-minded individuals to bring the needs of our Creators and Consumers to fruition in our Platform. In this role, you will have access to some of the most forward-looking information on where the company is headed and will be trusted to nurture and protect it.

THE ROLE

As an Executive Assistant, you will bring your expertise to Eventbrite and provide administrative support to the Vice President of Engineering and Managing Director (Spain).

Your project management and administrative skills will help you organize meetings and events, maintain calendars, file expense reports, open purchase orders, manage travel arrangements. You, along with the Executive Assistant in the US, will help run operational meetings for the Engineering organization as well as obtain and create content for presentations and monthly reports. You will be expected to join team meetings and be an important liaison that will support and represent the teams in India, Spain and US. In our hybrid working environment, you will help us to find creative ways of fostering connections around the globe.

We’re looking for someone who is a pro at working independently and proactively. You will be committed to “making the trains run on time” and supporting your executives in day-to-day operations as well as being strategic in handling conflicts.

Also, in your support role as an office manager, you will play a key role in creating the very special culture that Eventbrite is known for while supporting the highest business priorities and top-level communications. You’ll drive and coordinate both our external and internal events and participate in our internal culture-fostering forums.

You will also help us with the administrative tasks to support our britelings. This includes both in-person (by supporting our local office set up and management, such as office access control, coordination of the different offsites, etc.) as well as remote (by helping our remotelings when they need to set up events remotely, traveling, etc.).

**YOU WILL**:

- Have a white-glove approach for hands-on support, including all office administration, office services, Facilities budget, and other operational needs
- Be the primary liaison with the landlord and building management
- Manage security, cleaning, or service staff as we scale
- Maintain space planning and partner with others on project management of Workplace initiatives
- Help scope, source, and negotiate a variety of Workplace service contracts

**THE SKILLSET**:

- **Experienced**: Highly experienced with supporting Engineering Leaders, Country Head and tech organizations, communications, project management, operations, and planning preferred. You have prior experience handling external stakeholders/schedules, along with internal stakeholders/schedules.
- **Results Oriented**:You have an innate ability to prioritize and manage time efficiently. You take initiative and trigger action, work independently and have exceptional attention to detail. You have the ability to juggle complex schedules and tough requests and keep your composure.
- **Strategic**: You are highly organized and detail-oriented, with the ability to handle multiple deadlines, projects, and stakeholders. You have excellent project leadership skills and can keep track of deadlines and deliverables associated with multiple workstreams.
- **Creative**: We’re looking for individuals eager to try new things and take chances to adapt the Eventbrite culture. You successfully demonstrate the capability for creative problem-solving. You are able to seek out answers and drive solutions autonomously, using an analytical mindset.
- **Interpersonal Communications Skills**: You have the ability to authentically listen and communicate (written and verbally) in a way that allows you to reach internal and external audiences. You can

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