Bilingual Executive Assistant/office Manager
hace 3 días
Our client, an international investment firm is looking for a polished bilingual Executive Assistant who can provide both extensive administrative support for their investment team based in Milan as well as managing the local office. Current office space is a 130sqm with c.10 employees, however, the client is in the process of relocating to a larger 500sqm office as the team grows.
Among others, duties will include:
Executive Assistant
- EA duties for the Managing Partner and investment team who continuously travel across Europe and the Americas
- Managing agendas, flights, accommodation and transfers
- Organising international conference call set up across various time zones
- Assisting with printing and binding of presentations, greeting clients
- Organising materials for meetings (videoconference, meeting rooms, presentations)
- Managing expenses and prepare weekly, monthly and quarterly reports
- Developing relationships with client EAs
Office Manager
- Managing office and facilities in line with standards set by the company including ensuring the local office is always clean, tidy and stocked with necessary and customary office supplies
- Coordinating with the Barcelona office and other European offices
- Act as the greeting person between executives, employees, clients and external visitors
- Filing documentation electronically
- Organising catering services and other ad hoc administrative requirements
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