CEO Executive Assistant
hace 6 meses
**JOB DESCRIPTION**
As the CEO Executive Assistant, you will be a critical support system for the Chief Executive Officer (CEO) of the organization. It requires exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities efficiently. You will be the primary point of contact for internal and external stakeholders, working closely with the CEO to ensure the smooth operation of the executive office.
**MAIN RESPONSIBILITIES**
- Calendar Management: Coordinate and manage the CEO's daily schedule, including meetings, appointments, and travel arrangements. Prioritize and optimize the CEO's time to ensure maximum productivity.
- Meeting Support: Prepare agendas, briefing materials, and presentations for meetings. If required, attend meetings with the CEO, take notes, and follow up on action items. Ensure all relevant parties are well-prepared for scheduled meetings.
- Travel Arrangements: Organize domestic and international travel logistics, including flight bookings, hotel accommodations, ground transportation, and visa arrangements when necessary.
- Confidentiality and Discretion: Maintain strict confidentiality and handle sensitive information with utmost discretion. Deal with confidential matters in a professional manner.
- Document Management: Oversee the organization and maintenance of important documents, contracts, and files. Ensure the CEO can access critical information easily and efficiently.
- Event Planning: Assist in organizing company events, conferences, and executive gatherings. Manage logistics, invitations, and RSVPs to ensure the success of these events.
- Financial Oversight: Work with the finance department to process expense reports and manage budget tracking for the CEO's office.
- Relationship Building: Develop and maintain positive relationships with key stakeholders, both internal and external, to facilitate smooth communication and collaboration.
- Special Projects: Support the CEO in various special projects, research initiatives, and strategic tasks as required.
**REQUIRIMENTS**
- Bachelor's degree in Business Administration or similar and Master's degree in International Senior Management Secretarial Studies.
- Have at least 5 years of experience as an executive assistant or in a similar role supporting high-level executives.
- Level of English proficiency.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills, with the ability to interact effectively with individuals at all levels in Spanish and English.
- Ability to work under pressure, handle multiple tasks simultaneously, and meet tight deadlines.
- Discretion and the ability to handle confidential information with integrity.
- Excellent problem-solving skills and a proactive attitude.
- Professionalism and the ability to represent the CEO and the organization in a positive and polished manner.
**WHAT WE OFFER YOU**
- An indefinite contract.
- A competitive compensation with an attractive full benefits package.
- Excellent environment for continuous growth and learning.
- And the opportunity to work on a dynamic, dedicated, fun and passionate team of professionals.
Come and join us to boost social development and people's quality of life by creating innovative and sustainable construction solutions
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