Bilingual Office Manager/executive Assistant
hace 2 semanas
Our client, n global alternative investor, is currently looking for an Office Manager & Executive Assistant to support their close-knit team in Madrid.
Responsibilities (among others) will be split between Office Management and Executive Assistance tasks and will include:
Office Manager
- Acting as link between international offices and Spanish office, overseeing administrative management of the office
- Acting as the face of the company (meeting and greeting clients and/or any external guests)
- Arranging new starters inductions, IT equipment/set up, phone and starter kit
- Manage the Landlord and any property issues, rent payments, lease queries general expenses and invoices of Spanish office and local accountants
- Thorough knowledge of company procedures, standards and relevant compliance
- Updating personnel with relevant forms for new starters
- Liaising with IT on any issues within the office and implementing work required
- Implementing H&S policy in the office
- Maintaining the condition of the office and arranging any maintenance as required
- Ordering Office Supplies
- Managing filing systems
Executive Assistant
- Heavy agenda management for Partners, anticipating schedule conflicts and prioritising key objectives
- Point to point international travel organisation for team
- VC and call set up with various participants across time zones
- Organising events (offsites, etc.) and assisting with distribution of marketing materials and attend events and functions as requested
- Preparation, printing and binding of presentations, marketing materials and Board Packs
Location - Madrid, Barrio Salamanca
Salary - Competitive + Benefits
Timetable - 9.00h - 18.00h
Incorporation - Q1 2023
Contract: Permanent
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