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The Financial & Office Administrator will manage the administrative tasks of the Iberian office and will support finance and the HR team by performing the following duties:
Tasks- Manage Reception
- Preparation of Purchase Orders
- Control of basic office services
- Provide standard reports & physical and digital file control
- Contact with Suppliers (Office, Electricity, Public Services, etc.)
- Management of travel agencies
- Purchase of stationery and office supplies
- Petty cash control
- Answer to requests from the audit staff
- Support area of Finance, Human Resources, Operations heads.
- Responsible for Health and Safety of the office building
- Management of medical appointments
- Assist with insurance renewals
- Control and administration of holidays and payroll, including payroll review
- Assist Training Planning (time bank, etc.)
- Support in commission calculation and process management
KNOWLEDGE :
- Languages: Spanish fluent and Intermediate English
- Microsoft: Word, Power Point: Intermediate, plus Outlook and Teams
- Employee relations
- Office facilities management
- Exposure to/knowledge of financial accounting systems & HR
- Ability to work in a fast-paced, international environment
PERSONAL QUALITIES:
- Dynamic & proactive
- Service oriented
- Numerate
- Responsible & disciplined
- Analytical capacity
- Teamwork
- Adapting to change
- Communication skills Interest in learning
