Experienced Executive Assitant

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Job Function

Data Analytics & Computational Sciences

Job Sub Function

Business Intelligence

Job Category

Professional

All Job Posting Locations

Madrid, Spain

Job Description

DePuy Synthes is recruiting for a Experienced Executive Assitant, located in Madrid, Spain.

Position Summary

The Experienced Executive Assistant provides high-level executive support to the General Manager and Leadership Team, ensuring effective Leadership Team governance, coordination of management forums, and adherence to corporate and local governance processes. In addition, the role supports internal and external communications for the General Manager and Leadership Team, helping ensure clear, consistent, and timely messaging aligned with business priorities and governance requirements. The position acts as a trusted partner, operating with a high degree of discretion, autonomy, and professionalism in a highly confidential and regulated environment.

• Provide high-level executive support to the General Manager, managing agendas, priorities, meetings, and communications.
• Coordinate Leadership Team meetings, management committees, and governance forums, including agendas, materials, minutes, and follow-up actions.
• Support corporate and management governance processes of the local legal entity, including documentation, compliance tracking, and coordination with internal functions.
• Act as a central coordination point between the General Manager, Leadership Team members, internal stakeholders, and external partners.
• Support internal communications on behalf of the General Manager and Leadership Team, including preparation, coordination, and distribution of key messages, updates, and materials.
• Support external communications as, including coordination of messaging with external stakeholders, advisors, or partners, ensuring alignment with corporate guidelines.
• Ensure effective information flow and timely follow-up on decisions and action items arising from leadership and governance meetings.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Anticipate executive needs and proactively support planning, coordination, and problem-solving activities.

Required Qualifications & Experience

• Proven experience ( 10 years+) as an Executive Assistant supporting executives, leadership teams and/or local boards preferably within multinational or regulated environments.
• Demonstrated experience working within corporate, legal, or management governance frameworks.
• Experience supporting internal and external executive communications is a strong advantage.
• Strong organizational, coordination, and prioritization skills with the ability to manage multiple priorities.
• High level of professionalism, confidentiality, integrity, and attention to detail.
• Ability to anticipate needs and operate with a high degree of independence and sound judgment.
• Excellent written and verbal communication skills.
• High proficiency in standard business and collaboration tools.
• Fluency in Spanish and English.

Personal Attributes

• Highly reliable, structured, and detail-oriented.
• Strong business awareness and communication sensibility.
• Able to operate calmly and effectively in complex, fast-paced, and confidential environments.
• Trusted partner with sound judgment and strong sense of ownership.

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