Executive Assistant

hace 2 semanas

Madrid, Madrid, España Midad Energy A tiempo completo

MIDAD Energy

"Energy company based in Madrid is seeking talented professionals to join our dynamic team and fill the following position, contributing to innovative projects across Spain and North Africa. If you are passionate about driving excellence in the energy sector, we invite you to explore this exciting opportunity."

Home | Midad Energy

Executive Assistant / Madrid

Location:
Madrid, Spain

Job Summary:

Provide
high-level administrative and operational support
to MIDAD Energy's executive leadership, focusing on
North Africa operations
(Algeria, Libya). Act as the
primary liaison
between Madrid HQ and North African teams, managing
schedules, communications, travel, and confidential documents
with professionalism and efficiency.

How to Apply:

Send your
CV + cover letter
to [] with the subject:
"Executive Assistant – Madrid"
.
(Only shortlisted candidates will be contacted.)

Key Responsibilities:

Executive Support:

  • Manage
    calendars, meetings, and travel logistics
    (including North Africa trips).
  • Prioritize tasks and resolve scheduling conflicts for executives.

Communication & Coordination:

  • Serve as the
    main point of contact
    for internal/external stakeholders (including North African partners).
  • Draft
    correspondence, reports, and presentations
    in English, French, and Spanish.

North Africa Operations Liaison:

  • Coordinate
    logistics, permits, and communications
    between Madrid and North African offices.
  • Support
    cultural and operational alignment
    across regions.

Document & Information Management:

  • Maintain
    confidential records, contracts, and reports
    related to North Africa projects.
  • Prepare
    meeting agendas, minutes, and follow-up actions
    .

Office & Administrative Management:

  • Oversee
    office operations, expense reports, and vendor relations
    .
  • Assist with
    onboarding, HR processes, and special projects
    .

Discretion & Compliance:

  • Handle
    sensitive information
    with confidentiality and compliance (GDPR/local laws).

Qualifications:

  • Education:
    Bachelor's in Business Administration or related field (or equivalent experience).
  • Experience:
    5+ years as an
    Executive Assistant
    in a
    multinational environment
    (energy sector a plus).

Skills:

  • Proficient in
    Microsoft Office, virtual meeting tools (Teams/Zoom), and ERP/CRM systems
    .
  • Exceptional organizational, communication, and intercultural skills
    .
  • Languages:
    Fluent in English and Spanish
    ;
    French highly preferred
    ; Arabic a plus.

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