Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

KLN Marketing | Full-time

We are a founder-led D2C marketing and advisory business supporting performance-driven eCommerce brands across Europe and international markets.

We work hands-on across paid media, funnels, and creative strategy, operating with a small, senior team of ~8 people in a fast-paced, execution-focused environment.

We are entering a clear scale phase in 2026, increasing marketing volume and internal complexity. We are looking for an exceptional Executive Assistant to work directly with our Founder & CEO and help structure, protect, and multiply his time and decision capacity.

This is not a traditional, task-only admin role. While the position includes classic EA responsibilities such as travel planning, personal logistics, and high availability, the core purpose of the role is to protect the CEO's time, focus, and decision quality at all times.

The Role

You will manage all inbound communication to the CEO, including email, messaging, and internal requests. You will fully own the CEO's calendar, ensuring meetings are intentional, high-value, and aligned with sales, growth, leadership, and strategy. You will prepare decision briefs, track outcomes, and ensure execution across the leadership team.

You will be the first point of contact for internal requests, and you will be able to push back on unclear or unnecessary escalations and route items to the right owner or team lead. You will help raise the standard of thinking across the business by requiring context, recommendations, and accountability before anything reaches the CEO.

This role requires confidence, judgment, and the ability to say no for the CEO when needed.

Key Responsibilities

• Manage and filter the CEO's email, messages, and internal communications
• Own and manage the CEO's calendar and meeting priorities
• Prepare clear decision briefs with context, options, and recommendations
• Track decisions and ensure follow-through by the appropriate owners
• Act as a gatekeeper for internal requests and escalations
• Prepare the CEO for meetings and capture actions and outcomes
• Support travel, scheduling, and preparation as required.

Who This Role Suits

• You have experience supporting a founder, executive, or senior leader
• You are highly organised, proactive, and detail-oriented
• You think ahead and anticipate needs
• You are confident in pushing back and asking clarifying questions
• You communicate clearly and professionally
• You can handle sensitive information with discretion
• You enjoy ownership, responsibility, and high standards
• This role requires prior experience in a founder-led, fast-paced environment and is not suitable for task-only assistants.
• You are fluent in
  English and German
  (written and spoken).
• Spanish is a strong plus
  and considered ideal given our Barcelona-based environment.

What Success Looks Like

• The CEO is removed from day-to-day operations
• Decisions are faster, clearer, and executed properly
• Meetings are intentional and outcome-driven
• Leadership teams operate with greater autonomy
• The CEO can focus on sales, growth, and strategic priorities.

Location

This role is
not remote
.

Candidates must be based in Barcelona or willing to relocate to Barcelona. Relocation support can be discussed for exceptional candidates.

Compensation & Contract

Competitive, senior-level compensation based on experience.

This role is structured as a
long-term freelance contract
(full-time commitment), with clear expectations, stability, and growth opportunities as the company scales.

How to apply?

We take our hiring process seriously and only consider 
complete applications
.

Please fill out the form and include:

Answers to all questions below.

A short Loom video (1–2 minutes) introducing yourself and briefly explaining:

• your experience supporting founders or executives
• how you manage priorities and gatekeeping
• why this role and environment fits you

Applications
without
a Loom video will
not
be considered.

Application Questions

1. What's your name?

2. What's your best email?

3. What city/country/timezone are you in?

4. Which languages do you speak, and at what level?

5. What monthly compensation range are you expecting for this role?

Please attach your 
Loom video
 introducing yourself and explaining why you're the right fit.

Important

Only detailed and thoughtful applications will be considered.

Do 
not
 apply if you don't meet the requirements