Executive Assistant

hace 3 días

Barcelona, España Novartis A tiempo completo

**Summary**:
The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

**About the Role**:
**About the Role**:
The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements.

**Location**: Barcelona, Spain #LI-Hybrid

**Responsibilities**:
Your responsibilities will be but are not limited to:

- Serve as the primary contact for the CFO Operations, managing and prioritizing communications including meetings, phone calls, and other requests, ensuring optimal time management
- Provide high-level administrative support to senior leaders within the Finance Management Team
- Manage complex calendars, organize meetings, and coordinate appointments across time zones
- Prepare and distribute meeting agendas, minutes, and follow-up actions
- Handle sensitive and confidential information with professionalism and discretion
- Plan and coordinate domestic and international travel for the CFO Operations, manage travel itineraries, accommodations, expenses and transportation arrangements
- Support the preparation of presentations, financial reports, and documentation as needed
- Liaise with internal and external stakeholders, fostering strong relationships across the organization
- Organise and coordinate team events, workshops, and off-site meetings

**Minimum requirements**:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role, supporting an executive-level leader in a large corporation
- Strong organisational skills with the ability to prioritize tasks and manage multiple deadlines
- Understanding of financial processes, including PO management and expense tracking
- Advanced proficiency in Microsoft Office Suite and familiarity with project management tools
- Ability to work independently and proactively anticipate needs in a fast-paced environment
- Strong time management skills with a focus on delivering results under pressure

**Desirable for the role**:

- Bachelor’s degree or equivalent professional certification in business administration or related field
- Previous experience using SAP Ariba to place PO’s for logistics

**Commitment to Diversity & Inclusion**:
We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

**Accessibility and accommodation**:
Division

Finance

Business Unit

CTS

Location

Spain

Site

Barcelona Gran Vía

Company / Legal Entity

ES06 (FCRS = ES006) Novartis Farmacéutica, S.A.

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Regular

Shift Work

No

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

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