Office Assistant

**About Ukio |**:
Ukio’s mission is to empower individuals to live where they want, when they want.

We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, moving/buying furniture, security deposits, broker fees, etc. giving choice and flexibility to allow people to live where and when they want.

We are a Barcelona based startup with offices in Madrid, Lisbon, Berlin and Paris. Soon we will conquer some more cities across Europe

Backed by Europe's best Venture Capital firms, the next year will be a critical phase in our growth as we look to further build out our team and expand into multiple new markets. We have successfully raised €27 million in our Series A investment round in 2022 that will help propel our growth throughout Western Europe.

**Our culture |**:
We honor diversity, compassion, and honesty above all else in our team. We’ve already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch.

Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars, so are you ready to join us?

**Role |**:
At UKIO, we are looking for a Office Assistant & Receptionist to join our People team and collaborate closely with the Office Manager & Events planner to level up the office's team experience.

You will be responsible to organize and coordinate administration duties and office procedures across multiple markets, meanwhile focusing in our Head Quarter in Barcelona. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will also be our main office ambassador You will create, promote and maintain our culture across all our teams and spaces.

Reporting into the Office Manager & Events planner, you will be responsible for having an organized and excellent office environment. You will also be responsible for supporting our IT Help Desk on onboarding tasks and office setup.

This is a dynamic role with the opportunity to shape it into your own

**Responsibilities |**:

- Serve as the point person for office manager duties including: Supplies, equipment, errands, etc.
- Coordinate and support on delivery for all Ukio offices across Europe to ensure local teams have the necessary groceries and office supplies.
- Support on organizing the office layout and ordering stationery and equipment.
- Execute the necessary repairs at the office.
- Track and organize all office equipment
- Support on facility management vendors, including cleaning, catering and security services
- Provide general support to visitors
- Assist in the onboarding process for new hires with their welcome and office tour
- Assist remote team onboarding on their welcome and equipment delivery
- Address employees queries regarding office management issues (e.g. stationery and travel arrangements)

**About you |**:

- Valuable 1 year experience as an Office Assistant, Receptionist or Administrative Assistant
- Excellent time management skills and natural ability to multitask.
- Strong attention to detail.
- Strong organizational and planning skills in a fast-paced environment.
- Patience and intuitive skills are also a key parts of this role, each day is different and it’s important to be able to adapt.
- Problem-solving - the ability to identify the cause of issues, critically consider, and offer a range of potential solutions.
- Ability to stay calm in stressful situations.
- Reactive to the needs of our office and people.
- Excellent written and verbal communication skills both in English and Spanish
- A creative and enthusiastic mind with an ability to suggest improvements.
- Warm, friendly, and able to get along with a variety of personalities.
- A proactive, helpful attitude and the ability to be flexible in various situations.
- Flexible, resilient and content with ambiguity and changes.
- Confident with working in cross-functional teams.
- Comfortable performing in a start-up environment.

**Ukio's life benefits |**:

- Private Health Insurance with SANITAS
- Flexible retribution with Payflow
- UKIO Anniversary gift
- Team buildings and office events
- Transportation card (transportation coverage for role that have traveling needed for their work tasks according to the internal policy)
- Breakfast at the office, fruits, nutrition bars, free coffee/tea and popcorn
- An amazing internal culture and no dress code International working environment wit