Office Manager
hace 2 días
Office Manager – Executive & Legal Assistant – GBS Spain Join to apply for the Office Manager – Executive & Legal Assistant – GBS Spain role at The Duracell Company Job Description This role is crucial in supporting our Senior Director and ensuring the smooth daily running of the Duracell E&A Legal Department and GBS Barcelona Office. The successful candidate will have experience working as an Executive Assistant to a Director, a Legal Assistant to the Legal Department and the Office Manager of the Duracell GBS Barcelona Office. Executive Assistant Monitor and reconcile expense reports for the Director and assist with budget management tasks. Office Manager Supervise all aspects of daily office functions, resolve operational issues promptly, and ensure efficient workflows. Manage staff calendars, arrange meetings, and end-to-end company events, including logistics and budgeting at both global and local levels. Monitor inventory and coordinate maintenance and repairs of office equipment to minimize disruptions. Oversee financial transactions and records, manage supplier relationships and contracts, and handle all aspects of purchase order administration. Support HR in processes such as visa applications and immigration procedures. Assist teams in other global areas including tax, IT, B2B, and marketing, when holding events in Duracell GBS Barcelona. Legal Assistant Manage matter creation and cloning, coordinate review and approval routing, set up vendors, and oversee system administration and delegation tasks. Support compliance accrual processes and assist in maintaining adherence to legal and regulatory requirements. Assist the Legal Director for E&A in reviewing and processing legal invoices. Act as a liaison between the organization, external legal counsel, and internal teams, ensuring effective communication and timely resolution of legal matters. Very high standard of systems and accuracy specifically Outlook, Excel and PowerPoint Agile Hybrid position: Work from home + Barcelona Office Private Health Insurance Personal development through local and international trainings Coworking atmosphere: interactive & international work environment, activities & networking events 2 years of Assistant/Office Management experience Experience in budget management for events/office supplies Events management experience advantageous Good-level in Microsoft Office, including Outlook, Excel, PowerPoint Bachelor's degree in human resources, Business Administration or similar Executive Assistant / HR certifications preferred Legal knowledge (would be a plus) Professional English and Spanish Duracell is the world's leading manufacturer and marketer of high-performance alkaline batteries, complemented by a portfolio of high quality, market leading specialty, rechargeable and professional batteries. Duracell's products power numerous critical professional devices across the globe such as heart rate monitors, defibrillators, telemetry devices, smoke detectors, fire alarms, automated valves and security systems. As the leader in the professional power category, Duracell has a rich history of innovation, continuously introducing batteries that are smaller, thinner, with more energy and longer lasting than competitive brands. Since March 2016, Duracell has found its permanent home within Berkshire Hathaway, and will continue to focus on sustainable growth, industry-leading innovation while creating long‐term value for our customers and consumers. Entry level Full‐time
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Office Manager
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