Executive Assistant

hace 2 semanas

Barcelona, España QMenta A tiempo completo

We are looking for an experienced and motivated Executive Assistant to join our multidisciplinary science and engineering start-up. QMENTA has developed an advanced solution for medical imaging data aggregation, standardization, and advanced quantitative AI processing. The system is used in Research, Clinical Trials (Pharma & Biotech), and Clinical Care (Patient Treatment) worldwide. We are a fast-growing startup and in the past 9 years, we have expanded our business globally, serving hospitals, research centers, and pharmaceutical companies in the US, Europe, and elsewhere.

You will be working with the President (70%) and CEO (30%) to help with the organization of the company as well as their personal matters as needed.

Please send your CV in **English** only.

**The main tasks will be to**:

- Schedule and coordinate meetings
- Organize events and collaborate with different departments in the organization
- Book travel arrangements and help congress travel arrangements
- Order office supplies and support with administrative tasks
- Set the President up for success
- PA's role extends to maintaining the home or personal life of the President.
- Dealing with personal and company information thus confidentiality and data protection issues will be extremely important for this position.

**Organizational tasks**:

- VIP visitors travel/ meetings/agenda/care.
- Internal and External calendar management for Cs (partners, clients, investors, etc)
- Coordinate with colleagues for internal meetings.
- Event organizing and preparation - not conferences (charity events, team occasions, etc)

**Executive Assistant to President**:

- Regular inbox check, clean, and follow - answer low priority mails, forward to others, flag and highlight urgent mails, chase on unfinished drafts. Clear older mails and pending tasks.
- Create a daily task list of ongoing projects, new from inbox, and internal needs, chase and follow up until actions are complete.
- Internal and External calendar management - personal and professional.
- Follow up with colleagues on pending tasks for/from the President.
- Coordinate team, department, company personnel meetings (including OKR reviews, project management reviews, etc)
- CRM management and update, add notes, follow up tasks.
- Meeting and documentation coordinating, sending NDAs, contracts for review and signing, note-taking
- Personal admin and tasks

**Required Skills & Experience**:

- Fluent English & Fluent Spanish. Native in English or bilingual is a plus.
- 2+ years of experience in a similar role
- A proven ability to exercise a high level of confidentiality and discretion.
- Open-mindedness, flexibility, cross-functionality, and adaptability
- Resourceful, details oriented, results and solutions-driven, always prepared
- Very good problem solving with ability to deliver to tight deadlines
- Excellent administrative writing and verbal communication
- Excellent organizational and time-management skills.
- Prior experience handling confidential, sensitive business information

**What we offer**:

- Competitive salary
- Flexible and remote work
- Health insurance benefit
- Ticket restuarant
- Weekly beakfasts and teambuildings
- The chance to work for a dynamic and fast-growing company where you can make a difference

Follow your career aspirations to QMENTA for diverse opportunities with a company that provides the growth and strength to build your future. QMENTA is an Equal Opportunity Employer, committed to employee diversity.

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