Office Coordinator

hace 5 días

Madrid, España Evolution A tiempo completo

Job Description
The Office Coordinator is responsible for running general day to day needs of our physical premises as well as owning the process, deliveries, logistics, travels and administering budget reports.

Main responsibilities:

- Provide office support services to ensure efficiency and effectiveness within Evolution office.
- Greet, assist, and/or direct the public to the appropriate host employee.
- Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners.
- Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy.
- Ensure monthly procurement duties in time manner.
- Manage and supervise plants & gardening service.
- Ensure that the Reception area is kept tidy and clean at all times.
- Cooperation with Security team.
- Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.
- Manage kitchenette and dining area to be always in order.
- Maintain general office tidiness and supervision of cleaners.
- Take part in training processes of the new employees in department.
- Co-ordinate and maintain administrative records such as gym benefit etc.
- Managing our intranet webpages, wiki page & EvoSpace, for related responsibilities.
- Pre-approve all office related orders with Office Manager.
- Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required.
- Monitor office supplies inventory and take care of groceries and water supplies in the office - place orders, control deliveries, and go for shopping if needed, prepare expense reports.
- Ensure compliance with all company policies, procedures, and guidelines.
- Assist with Real Estate questions.
- Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing.
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms.
- Perform other duties, as asked by the manager, which are related to this position and which meet the qualifications.
- Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work.
- Deal with customer complaints or issues.

**Qualifications**:

- At least 2 years of experience in management, customer service, administration, procurement or any other related field.
- Fluent in Spanish and English skills (verbal and written).
- Good MS literacy.
- Excellent written and verbal communication skills.
- High sense of responsibility, punctuality, accuracy and attention to details.
- Ability to accurately fulfill the direct management orders and work tasks.
- Discretion when dealing with confidential information.
- Multitasker. Has a flexible and adaptable approach to work in a fast-paced, ever-changing environment.
- Ability to work independently and in a team.

Additional Information
We offer:

- Competitive salary.
- Health insurance.
- Gym.
- Outstanding experience in an international environment.

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