Office Coordinator

FIDERES Madrid, Community of Madrid, SpainFideres delivers effective economic analysis and testimony, turning data into courtroom advantage. As global litigation experts, we help law firms secure new cases and offer unbiased, conflict‑free insights for complex and innovative disputes. Driven by rigorous analysis, we empower justice—for all—from case strategy to victory.By dedicating ourselves solely to litigation‑based economic analysis, we can provide truly unbiased assessments and maintain our commitment to objectivity.Our Competition litigation consulting team has provided expert opinions on major antitrust legal actions against Big Tech (Apple, Amazon, and Facebook), Big Pharma, Big Finance and Big Agriculture. Meanwhile our original and innovative investigations into river sewage and Covid‑19 have led to national press coverage.Our Financial and Securities Litigation team has acted as plaintiffs’ experts in the most consequential financial cartels and market manipulation cases of the past 10 years.About this RoleWe are looking for an Office Coordinator to support the Operations Team. You will be a hardworking, proactive individual with strong initiative and energy who is keen to join a growing and innovative economic consultancy.This role will be based in Madrid. The successful candidate will have experience supporting teams across multiple time zones and will be looking for a unique and exciting new opportunity.Key AccountabilitiesEnsure the day‑to‑day operations of all offices, ensuring a professional, efficient, and welcoming environment, and that the teams have what they need to work efficiently.Manage office supplies inventory, equipment maintenance, and coordination with building management and external service providers.Order business cards, stationery, corporate gifts, and marketing collateral, ensuring brand consistency and quality control.Deal with the company’s contractors (e.g. local suppliers, office cleaners) and conduct regular checks on quality of service, manage onboarding and off‑boarding of suppliers.Plan, coordinate, and execute all logistical aspects of travel and corporate events, including internal and client events.Meet and greet guests, including clients and candidates, answer and gatekeep calls.Manage vendor relations, negotiate contracts, and oversee budget for all managed events.Update and proofread corporate templates, ensuring that all finalized documents—including reports and presentations—are accurate, error‑free, and strictly conform to the approved templates and brand guidelines.Format, review, and proofread correspondence, reports, presentations, and legal documents to ensure consistency and brand compliance.Key Skills and AttributesAn undergraduate degree in business administration or other relevant qualification would be desirable but is not essential.Minimum of 5‑7 years of relevant experience, prior secretarial experience preferred.Proven expertise in planning complex international travel schedules and event management.Exceptional written and verbal communication skills.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).A proven ability to exercise judgment, maintain confidentiality, and work autonomously.Strong interpersonal skills and emotional intelligence.Ability to foresee needs and issues before they arise and problem‑solve accordingly.Highly organized with exceptional attention to detail.Fully bilingual in English and Spanish (Italian would be desirable).Why FideresFideres’s vision is to become the leader in litigation‑only economic consulting globally, free of corporate conflicts.Following years of growth, over the past two years Fideres has started to expand internationally and we now have offices established in London, New York, Rome and Madrid. We plan to open an office in Australia and to grow our presence in France and Germany.We are looking for candidates who are committed to Fideres’s strategy and values, and who are willing to grow in this phase of our company’s expansion.What we OfferYou will get to work in a highly innovative environment where training and development is put at the top of the agenda to ensure that our staff are at the leading edge of their academic knowledge, and where rapid career progression is available to proactive employees who reach out for opportunities.We offer competitive salaries, bonuses, and benefits.We are proud of our values and our diverse and international workforce, and we are committed to building a working environment where employees feel safe, welcome and able to have an open and respectful dialogue on diversity issues.ApplyingTo apply, you will need to submit your CV and cover letter via 'Apply'. Please note that we consider a thoughtful and well‑considered cover letter to be an integral part of our application process.Seniority levelAssociateEmployment typeFull-timeJob functionAdministrativeIndustriesBusiness Consulting and Services#J-18808-Ljbffr