Events Assistant
hace 6 días
Events are an important component of EIT Urban Mobility’s communications strategy and play a pivotal role and channel for disseminating the success and impact of EIT Urban Mobility. Relevant events range from internally organised events such as the annual EIT Urban Mobility flagship event, a key strategic, high visibility event involving stakeholders from within the internal community; our partners, as well as high profile external guests, to smaller, governance and business cycle generated meetings such as the General Assembly.
The **Events assistant** will be part of the Communications and EU Affairs team and will support the Events Manager with the planning, organisation and execution of the events to ensure appropriate content, messaging, speakers and attendees.
**The job requires a lot of different things of which a few important ones are**:
- Support the Events Manager with the coordination of all aspects of event production including: communications and content strategy, the creative brief, location scouting, branding and design, technical and broadcast requirements, scheduling, logistics (e.g., renting of the venue and supplier negotiation/contracts), stakeholder engagement, pre-event planning, content and message development, associated materials, working with the external agency to support promotional and advertising requirements
- Support with the development, delivery and review of policies and procedures for the delivery of effective events. This includes supporting with the development and maintenance of relevant processes and protocols across the organisation, including branding, messaging, supplier selection, agency management and strict adherence to procurement processes;
- Schedule featured guests to speak at events
- Support with managing & coordinating service providers contracts to include time of arrival, setup, & breakdown (e.g. design and building of exposition booths)
- Develop detailed “run of show” schedules for major events
- Manage the registration of attendees (including creating name badges, names on tent cards, seating assignments, etc)
- Provide innovative solutions to help solve issues as they arise
- Support during the event in all areas where needed for a smooth implementation of the event
- Support in debriefing/reporting of events
-
Assistant Groups
hace 2 semanas
Barcelona, España Melia Hotels International A tiempo completo**_“El mundo es tuyo con Meliá”_** Entrar en Meliá es emprender un viaje sin fronteras porque las posibilidades de crecer y formarse aquí son infinitas. Es saber que el mundo es tuyo y que puedes trabajar en muchos países. Y todo con la sensación de que formas parte de una gran familia. **Porque pertenecer a la gran familia Meliá es ser...
-
Human Resources Assistant
hace 5 días
Barcelona, España Management Events A tiempo completoManagement Events is the bridge that connects top-tier business leaders to exclusive networking opportunities, cutting-edge insights from keynote speakers, and world-class events. In our innovative concept of virtual 1-2-1 meetings and C-level gatherings, we facilitate interactions between these influential decision-makers and groundbreaking software and...
-
Market Development
hace 2 semanas
Barcelona, España EIT Urban Mobility A tiempo completoThe Market Development & Communications Assistant will report directly to the Market Development Director. The assistant be part of the Market Development team and will support it to deliver its mission facilitating the implementation and upscaling of urban mobility innovations in cities that realise the EIT Urban Mobility vision: Creating sustainable...
-
Administrative Assistant
hace 2 semanas
Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
-
Marketing Assistant
hace 2 semanas
Barcelona, España Page Personnel España A tiempo completoPrepare compliance and legal paperwork for European Healthcare Professionals engagements and coordinate related logistics. - Give logístical and administrative support for internal meetings, trainings, regional external events and Professional Education activities. - Manage invoicing, purchase orders, and intercompany approval forms. - Give support to the...
-
Team Assistant
hace 2 semanas
Barcelona, España Adevinta Group A tiempo completoGlobal Teams Spain Barcelona, Spain Media Production / People & Comms / Finance Full-time **Job Description**: **Qualifications**: Company Description Reporting to the VP of Finance Operations and Transformation in Adevinta, within Marketplaces division you will play a critical role in the overall support and management assistance to the executives and their...
-
Personal Assistant to CEO
hace 2 semanas
Barcelona, España OOAK SPAIN A tiempo completo**Personal Assistant to the CEO** **Location**: Barcelona, Spain **Company**: OOAK Agency (ooakagency.ch) **Type**: Full-Time | In-person or hybrid depending on profile & performance **Language Requirements**: Fluent English & Spanish (French is a plus) **About Us** OOAK Agency is a boutique strategic event and communications firm specializing in...
-
Administrative Assistant
hace 5 días
Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
-
Personal Assistant
hace 3 días
Barcelona, España EXOGROUP A tiempo completo**Introduction** As a Personal Assistant to the CEO, your role is to provide support in his day-to-day activities, both professionally and personally. From managing client meetings to making travel arrangements, handling groceries, or scheduling medical appointments, you will play a crucial role in ensuring the smooth functioning of his...
-
Executive Assistant
hace 5 días
Barcelona, Barcelona, España ADP A tiempo completoExecutive AssistantThe Executive Assistant provides high-level administrative support to a group of senior leaders within the organization.This role requires exceptional organizational skills, discretion and the ability to manage multiple priorities in a fast-paced environment. The role of the Executive Assistant is to plan, organize, coordinate, and control...