Administrative Assistant
hace 1 semana
The role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and direct support to managers. The Administrative Assistant is expected to carry out responsibilities with professionalism, flexibility, and attention to detail, ensuring the office operates smoothly and efficiently at all times. Responsibilities: Office & Reception: Manage daily office operations and act as the main contact for vendors and suppliers. Meet and greet visitors in a professional manner. Operate the telephone system, including screening calls and distributing messages. Distribute incoming mail and manage outgoing shipments cost-effectively. Ensure the office is tidy, clean, equipped, and operational at all times. Order and maintain office supplies (stationery, beverages, equipment). Administrative Support: Arrange travel and accommodation for employees according to company policy. Assist with travel bookings for managers and employees, including monthly reporting. Keep Outlook calendars up to date with meetings, conferences, and training sessions. Coordinate staff diaries and distribute messages when colleagues are absent. Prepare meeting rooms and refreshments for meetings, seminars, and training events. Book and coordinate seminars, training sessions, and company functions. Provide administrative support at events and attend when required. Take meeting minutes when necessary. Organize internal events such as team meetings and staff activities. Assist in the coordination of marketing materials, including localization and draft translations. Support the organization and coordination of training sessions. Coordinate with Finance for purchase orders, invoices, and supplier payments. Provide sales support administration, including reporting, tender documentation and inputting and updating customer records and data. Maintain and update company databases, files, reports, and correspondence. Provide administrative assistance to Customer Operations documents. Provide back-up cover for other admin staff in the region, and internationally. Undertake ad hoc duties/projects as requested by the Office Manager or Director of HR in order to meet business needs. Executive Assistant Support: Provide direct support to the Regional Managing Director as requested, including diary support, scheduling meetings, calls and preparing expense claims. Coordinate diaries of senior managers and ensure schedules run smoothly. Prepare briefing materials, presentations, and reports as needed. Assist with confidential correspondence and maintain discretion at all times. Qualifications and Skills/Attributes: Minimum 2 years’ experience in an administrative role, ideally in a corporate office. Strong organizational skills, able to manage interruptions and multiple tasks. Professional, proactive, and able to work independently or as part of a team. Fluent in Spanish and Catalan Excellent English, written and spoken. Advanced skills in MS Word, Excel, and PowerPoint. Professional appearance and manner, with confidence in face-to-face interactions. Calm, polite, approachable, and able to communicate effectively. Discreet and reliable when handling confidential information. Location: Vallsolana Garden Business Park, Barcelona
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Administrative Assistant
hace 1 semana
Barcelona, España Placement International A tiempo completoAbout Us: Placement International is a dynamic and innovative [industry/sector] company committed to providing exceptional service to our clients. We are currently seeking a dedicated and proactive Administrative Assistant to join our team and support our day-to-day administrative operations. **Job Description**: As an Administrative Assistant at Placement...
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Administrative Assistant
hace 3 días
Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
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Administrative Assistant
hace 2 semanas
Barcelona, Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
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Administrative Assistant
hace 2 semanas
Barcelona, Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
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Administrative Assistant
hace 7 días
Barcelona, Barcelona, España InterSystems A tiempo completoThe role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...
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Logistics Administrative Assistant
hace 10 horas
Barcelona, España Page Personnel España A tiempo completoReportando al CEO, tus funciones serán: - Control de producciones y escandallos, tanto a nível nacional como internacional. - Gestión de control de cargas de exportación e importación, logística, control de stock en centros de producción y proveedores. - Colaborar con área de Procurement. - Gestión y planificación de pedidos de venta. -...
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Administrative and Financial Assistant
hace 1 semana
Barcelona, España Vall d’Hebron Research Institute (VHIR) A tiempo completoThe Vall d’Hebron Research Institute (VHIR) offers a vacant position for an experienced Administrative and Financial Assistant in the Research Group on Rare Anemias Disorders in Barcelona. In this context, we are looking for a responsible Administrative and Financial Assistant who will support the team of the Rare Anemias Disorders Research Line for the...
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Administrative Assistant
hace 2 días
Barcelona, España IPrimus A tiempo completoWe are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. Reporting to...
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Assistant Administrativo/a
hace 2 semanas
Barcelona, España BusinessPeople A tiempo completo**Acerca de nuestro cliente**: Business People selecciona a un/a Assistant Administrativo/a para una importante empresa del sector de la construcción, para sus oficinas de Barcelona. **Descripción de la oferta**: - Llevar a cargo los/las operarios/as de las obras. - Planificación de la ejecución de los trabajos con los recursos existentes. - Captación...
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Administrative Assistant
hace 1 semana
Barcelona, España Arxada A tiempo completoAdministrative Assistant Arxada is a pioneering leader with a powerful legacy: Over 120 years of creating specialty chemicals and solutions that potentiate the performance of our customers and their products. Our solutions, our expertise and our support help them to perform better - to be more efficient, more effective and more sustainable. We are...
