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Administrative and Financial Assistant

hace 2 semanas

Barcelona, España Vall d’Hebron Research Institute (VHIR) A tiempo completo

The Vall d’Hebron Research Institute (VHIR) offers a vacant position for an experienced Administrative and Financial Assistant in the Research Group on Rare Anemias Disorders in Barcelona.

In this context, we are looking for a responsible Administrative and Financial Assistant who will support the team of the Rare Anemias Disorders Research Line for the smooth running of operations in all projects. Duties of the Administrative Assistant will include providing support to our managers and employees (organization of agendas and meetings, making travel arrangements, assisting the team in expenses reimbursements, dealing with external providers ), assisting in daily office needs (office supply), processing and keeping track of all invoices (expenses and income), and providing additional support on an ad-hoc basis for clerical tasks.

**Main responsibilities and duties**:

- Support the team, in particular the head of the lab, in the day-to-day organization (agenda, organization of meetings, drafting of detailed minutes, expenses reimbursements, travel arrangements )
- Under the supervision of the Operations manager of the group, follow income and expenses, reconcile financial reports, handle invoices and payments
- Order supplies, be in contact with external suppliers, and work on public tenders
- Develop and maintain a filing system and documents to follow up on different activities
- Provide additional support to the team on an ad-hoc basis for clerical tasks

**Education and qualifications**:
**Required**:

- Bachelor’s degree in business or accounting or equivalent professional qualification
- Proven experience as an administrative / financial / personal assistant
- Fluent (spoken and written) English

**Experience and knowledge**:
**Required**:

- Strong attention to detail
- Proficiency on Excel and MS suite
- An analytical mindset with problem-solving skills
- Ability to multi-task and prioritize the work
- Strong time management skills
- Excellent written and verbal communication skills
- An easy-going person with human qualities, able to interact with a variety of people

Tipo de puesto: Jornada completa

Horario:

- De lunes a viernes
- Flexibilidad horaria
- Jornada partida

Experiência:

- administrative / financial / personal assistant: 2 años (Obligatorio)

Idioma:

- Inglés (Obligatorio)

Ubicación del trabajo: Teletrabajo híbrido en 08035 Barcelona