Personal Assistant to CEO

hace 9 horas

Barcelona, España OOAK SPAIN A tiempo completo

**Personal Assistant to the CEO**

**Location**: Barcelona, Spain
**Company**: OOAK Agency (ooakagency.ch)
**Type**: Full-Time | In-person or hybrid depending on profile & performance
**Language Requirements**: Fluent English & Spanish (French is a plus)

**About Us**
OOAK Agency is a boutique strategic event and communications firm specializing in high-impact, bespoke experiences across the worlds of business aviation, yachting, luxury lifestyle, and private markets. We design unforgettable, detail-driven events and develop sophisticated marketing and communication strategies for a global portfolio of discerning clients.

**Role Overview**
We are seeking an exceptional, discreet, and highly resourceful **Personal Assistant to the CEO**. This role is ideal for a polished, solutions-oriented professional who thrives in fast-paced, high-touch environments. You'll support the CEO with day-to-day operations, project management, event coordination, and communication tasks, serving as a trusted right hand.

Think of this role as part-executive assistant, part-luxury butler, part problem-solver: you will help make things happen, effortlessly and impeccably.

**Key Responsibilities**
- **Executive Support**: Manage the CEO’s calendar, inbox, travel arrangements, and day-to-day schedule.
- **Project Assistance**: Support ongoing client projects including event planning, guest communications, marketing deliverables, and creative logistics.
- **Event Coordination**: Assist with the planning and execution of high-level events across Europe and beyond—liaising with suppliers, guests, venues, and partners.
- **Logistical Support**: Anticipate needs and manage personal and professional errands, reservations, research, and scheduling.
- **Client-Facing**: Occasionally represent the CEO in communications with VIP clients or partners.
- **Confidentiality**: Handle sensitive information with the utmost discretion and care.

**Who You Are**
- Discreet, reliable, and impeccably professional
- Exceptionally organized with razor-sharp attention to detail
- Naturally resourceful and calm under pressure
- Tech-savvy and comfortable with digital tools(Google Suite, Notion, Canva, CapCut etc.)
- Content creator
- Confident communicator in Spanish & English (spoken and written); French or other languages a plus
- A background in luxury, events, hospitality, communications, or business aviation is highly valued
- Comfortable working irregular hours when needed, including during events
- Able to anticipate needs and proactively solve problems before they arise

**Perks**
- Work closely with a dynamic CEO and a tight-knit team
- Travel opportunities and access to world-class events
- Exposure to top-tier clients in luxury, business aviation, mega-yachting, and lifestyle industries
- Creative and ever-evolving projects
- Boutique agency culture with global ambition

Tipo de puesto: Autónomo
Duración del contrato: 6 meses

Sueldo: A partir de 1.200,00€ al mes

Beneficios:

- Ayuda al desarrollo profesional
- Comidas en la empresa
- Eventos de la empresa
- Flexibilidad horaria
- Opción a contrato indefinido

Ubicación del trabajo: Teletrabajo híbrido en 08006 Barcelona, Barcelona provincia

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