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Executive Assistant to the CEO

hace 3 semanas

Barcelona, Barcelona, España QMENTA IMAGING S.L. A tiempo completo

Executive Assistant to the CEO
Barcelona / Hybrid | Full-Time

Are you passionate about technology, regulatory strategy, and making a real impact in global healthcare? At QMENTA, we are transforming neuroimaging with AI and cloud-based solutions. We're looking for a Regulatory Compliance Manager to lead our regulatory strategy and ensure compliance across our advanced healthcare imaging and data management platforms.

Who we are
QMENTA is a cutting-edge software company providing a comprehensive platform for managing, analyzing, and interpreting medical images in research and clinical trials. Our technology enables faster diagnosis of neurological diseases like Parkinson's, Alzheimer's, and multiple sclerosis, and accelerates clinical trials through powerful AI-driven tools.
Our scalable cloud-based infrastructure integrates AI-powered imaging biomarkers and automated workflows to enhance medical imaging accuracy and collaboration across global research teams. If you're excited to drive innovation in healthcare and work with mission-driven colleagues, QMENTA is the place for you

About the Role
This is not a "calendar manager" job. As Executive Assistant to the CEO, you will be the force multiplier at the center of a scaling healthtech company. You will own the flow of time, information, and execution around the CEO — keeping her focused on the highest-value work: closing deals, raising capital, and leading QMENTA's growth.
You thrive in a fast-changing environment protect the CEO's bandwidth, and bring structure, judgment, and discretion to every situation. You are not afraid to push back, challenge priorities, and act with authority on the CEO's behalf.
if you are looking for role in which you are doing  more than booking flights and taking messages, this role is for you

Key Responsibilities:

  1. CEO & Executive  Support  
  • Own the CEO's calendar, inbox, travel, and logistics (flights, hotels, conferences, personal appointments).
  • Prepare and deliver concise daily and weekly CEO briefings — clear priorities, red flags, and required actions.
  • Act as a gatekeeper for the CEO's time and attention — filter communications, draft responses, and protect professional voice.
  • Handle select personal logistics to keep the CEO focused on business priorities.
  • Draft investor updates, board reports, and fundraising decks by pulling inputs from Finance, Sales, and Product.
  • Maintain a clean CEO/Board knowledge library (decks, memos, due diligence docs) for instant reuse.
  • Track all board/investor commitments and enforce deadlines, showing the ability to work independently.

2. Meeting-to-Action Flywheel

  • Attend key leadership, investor, and client meetings to capture notes, decisions, and follow-ups.
  • Maintain a Decisions & Commitments Log: what was decided, who owes input, what's pending
  •  Meticulously track all commitments, owners, and deadlines from those meetings; you will be responsible for ensuring follow-through from team members so that all deliverables are met on time
  •  Support board and investor communications by coordinating updates, managing follow-ups, and polishing presentation decks.
  • Build and maintain a clean, accessible knowledge library (decks, templates, memos) for fast reuse across the organization.

3. Sales & Intelligence Tracking
●    Deliver a Weekly CEO Intelligence Brief  with:
     o    Sales funnel signals (new meetings, stalled deals, lost deal patterns).

     o    Investor pipeline updates.

     o    Industry/competitor moves relevant to strategy.

●    Own HubSpot hygiene for CEO/investor/client pipeline — no missing data, no lost touchpoints.

●    Partner with Sales/Marketing to surface client intelligence before key calls.

  • 5. Culture & Confidential Partnership
      
  • Serve as a discreet, trusted confidante who helps the CEO "translate" between investors, board, and team.
  • Empowered to say no, reschedule, and re-prioritize without CEO pre-approval.
  • Embody loyalty, judgment, and high integrity at all times

What We're Looking For


•    Proven Experience: Prior EA to a C-level in a fast-paced, high-growth company (healthtech, SaaS, biotech, or VC-backed startup preferred).

•    Flawless Organization: Anticipates conflicts and solves problems before they reach the CEO.


•    Communication Mastery: Exceptional written and verbal skills; able to draft in CEO's voice.


•    Investor/Board Familiarity: Hands-on experience with fundraising, board reporting, or due diligence.


•    Tech & AI Fluency: Strong with Google Workspace, HubSpot, Notion, Slack; eager to deploy AI tools.


•    Discretion & Judgment: Trusted with highly sensitive and confidential information.


•    Executional Grit: Thrives in ambiguity and wartime environments; calm under fire, decisive under deadlines.

What we offer?


•    23 paid vacation days per year, plus local public holidays.

•    Flexible compensation plan – including meal vouchers and private health insurance.

•    Hybrid work model: 2 days per week at the office, with flexible schedule.

•    Modern office in Barcelona, well-connected by public transport.

•    Inclusive and diverse culture  where your voice matters and you can make a difference.

You will sit at the CEO's right hand during a pivotal stage — helping to close pharma partnerships, expand SaaS adoption, and secure the funding that defines the company's future.
This is a rare chance to operate at the intersection of board-level strategy, fundraising, and global dealmaking. You won't just support the CEO. You will amplify her impact.
We Are an Equal Opportunity Employer

QMENTA is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of any race, color, religion (or no religion), national origin, gender, gender identity, sexual orientation, age, marital or civil status, pregnancy, disability, or any other legally protected characteristic. At QMENTA, we believe that a diverse team makes better decisions and drives innovation.