Office Manager

hace 1 semana

España Maersk A tiempo completo

Job Title - Executive Assistant/Office Manager
Location - Algeciras

Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.

Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.
At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.
With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.
Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together , let's sail towards a brighter, more sustainable future with Maersk.
About the role -

As an Office manager/ Executive assistant here at Maersk, you will be responsible for General Administration task's comprising of general office administration & secretarial support roles, such as : dedicated secretarial/administrative assistant support (i.e. to senior leaders); general office administration and clerical support (i.e. to teams or functions); reception/telephone/switchboard; mailroom & filing support.

Alongside the duties mentioned above, you will additionally be responsible for the following -

- Oversee daily office operations to ensure a smooth, efficient, and organized work environment.
- Handle scheduling, meetings, and travel arrangements for visiting executives and other team members.
- Monitor office supplies and equipment, coordinating orders and maintenance as needed to keep the office running efficiently.
- Manage and process office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping.
- Serve as the HSSE (Health, Safety, Security, and Environment) building contact, ensuring compliance with safety regulations, and handling emergency procedures.
- Assist in office budgeting and expense tracking, ensuring cost-effective resource management.
- Develop and implement office policies and procedures to improve productivity and enhance workflow.
- Serve as a point of contact for office-related inquiries and external vendors, maintaining strong relationships.

About you -

We are looking for candidates with the following skills and experience -

- Proven Personal/Executive Assistant/Office Manager experience in an international organization.
- O utstanding attention to detail and organisational skills.

- Self-starter, proactive in setting and managing tasks and priorities in an international, fast-paced, and changing environment.

- Strong communication skills; ability to communicate written and verbal messages clearly to diverse audiences and large audiences across many formats.

- Excellent interpersonal and collaborative team skills, and a true can-do attitude.

- Experienced Project Management skills; ability to drive results and remove unnecessary complexity.

- Demonstration of good judgment, tact and discretion when dealing with confidential and highly sensitive information.

#LI-GB1 #LI-Algecira #LI-Spain

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .

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