Office Operations Manager
hace 4 semanas
Welcome to jameda GmbH, a pioneer in revolutionizing healthcare by empowering patients and doctors alike.
We are looking for an exceptional Office Manager to join our vibrant Barcelona office, where you will be the first point of contact for all workers and visitors.
As an Office Manager, you will work closely with our Head of Finance and the rest of the global office management team to ensure seamless execution of internal and external events.
Your key responsibilities will include:
- Event Coordination: Organize and oversee logistics for both internal and external events, ensuring smooth execution and a memorable experience for attendees.
- Offsite Meeting Preparation: Oversee the arrangements for offsite meetings, including accommodations, on-site arrangements, and transportation, to provide a seamless team experience.
- Visitor Management: Manage temporary visitor access, ensuring smooth entry, parking, and transportation, while maintaining the highest standards of security and hospitality.
- Office Supplies: Lead partnerships for essential supplies and welcome packs, catering to the diverse needs of our team across departments.
- Negotiations: Handle office-related provider contracts, optimizing tariffs for cost-effectiveness and driving value for our business.
- Internal Communication: Support efficient communication and document flow within the company, ensuring that everyone has the information they need to excel.
- New Hire Onboarding: Collaborate with People Experience to provide a smooth onboarding experience for new team members, setting them up for success from day one.
- External Communications: Manage incoming communications via phone, mail, and visitor interactions, providing a professional and courteous response to all inquiries.
- Logistics: Oversee shipments and coordinate domestic and international travel logistics, ensuring that our team can move freely and efficiently.
- Budget Management: Optimize office expenses, ensuring that we stay within budget while maintaining the highest standards of quality and service.
- Facilities Management: Ensure that our company flat is comfortable, functional, and well-maintained, providing a welcoming environment for our team.
To succeed in this role, you will need:
- A minimum of 3 years of relevant experience as an Office Manager, preferably with international exposure.
- Ownership: A proven track record of managing end-to-end office processes, building relationships across the business, and improving the way we do things.
- Prioritization: Excellent prioritization and attention to detail, with a focus on delivering high-quality results under pressure.
- Cross-Team Collaboration: Strong cross-team integration skills, with the ability to communicate effectively with diverse stakeholders.
- Technical Skills: Proficiency in Microsoft Office, especially Excel and Word, with a strong plus for experience with Travel perk or similar platforms. Knowledge of Captio, Payhawk, or other software is also desirable.
- Language Skills: English language proficiency sufficient for international communication, with fluency in Spanish required for daily tasks. Knowledge of Polish is a strong plus.
This is a dynamic role that offers the opportunity to shape the office operations function into your own, with a competitive salary of €60,000 - €80,000 per annum, depending on experience, and a comprehensive benefits package, including private health insurance, share options plan, free English classes, hybrid working model, corporate access to the Ifeel emotional well-being tool, and more.
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