Editorial Operations Coordinator

hace 1 día

Madrid, Madrid, España Thomson Reuters A tiempo completo

About the Role

We are seeking a highly skilled and organized Editorial Operations Assistant to join our team. As a key member of our editorial operations team, you will be responsible for providing administrative support to our editorial team, ensuring the smooth operation of our editorial processes, and contributing to the success of our business.

Key Responsibilities

  • Provide administrative support to the editorial team, including record keeping, contract management, and correspondence.
  • Act as a security officer and coordinator for our data protection officer, ensuring the confidentiality and integrity of our data.
  • Support the bureaus in Spain and Portugal with travel arrangements, accreditations, visa applications, and other logistical tasks.
  • Process invoices and coordinate with the finance and accounting teams to ensure timely payment.
  • Collaborate with vendors and internal sourcing departments to ensure seamless operations.
  • Manage our fleet of company vehicles, ensuring they are properly maintained and utilized.
  • Manage local subscriptions, including TV cables, mobile phones, and news feeds.
  • Familiarize new employees with company systems, coordinating with the IT department to ensure a smooth onboarding process.
  • Liaise with Facilities to manage shipments, health and safety, maintenance, and business continuity.
  • Organize and coordinate company and customer events, ensuring their success and impact.
  • Collaborate with the wider European Editorial Operations Team to share best practices and ensure consistency.

About You

We are looking for a highly skilled and organized individual who can work in a complex and dynamic environment. You should have:

  • Ability to work in a highly complex and ambiguous environment.
  • Ability to multitask and meet changing deadlines, with strong time management and attention to detail.
  • Strong problem-solving, project management, and collaboration skills.
  • Exceptional written, verbal, and interpersonal communication skills.
  • Fluency in Spanish and English, with knowledge of Portuguese an advantage.
  • Advanced level experience in MS Office, including Outlook, Word, Project, Excel, PowerPoint, and SharePoint.
  • Ability to work independently or with minimal supervision.

What's in it for You?

As a member of our team, you will have the opportunity to work in a dynamic and inclusive environment, with a focus on personal and professional growth. You will have access to:

  • A hybrid work model, with flexible working arrangements and a seamless digital experience.
  • A comprehensive benefits package, including flexible vacation, mental health days, and work-from-anywhere options.
  • A globally recognized and award-winning reputation for equality, diversity, and inclusion.
  • Access to LinkedIn Learning and internal talent marketplace opportunities.
  • Two paid volunteer days annually and opportunities to contribute to environmental, social, and governance initiatives.
  • A purpose-driven work environment, where you can contribute to creating a more transparent, just, and inclusive future.

Accessibility

Thomson Reuters is committed to diversity and inclusion, and we welcome applications from all qualified candidates. We are an equal employment opportunity/affirmative action employer, providing a drug-free workplace.

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