Strategic Executive Support Specialist

hace 2 días


Gasteiz Vitoria, Álava, España Ferruelo Y Velasco A tiempo completo

Our client Ferruelo Y Velasco is a family business with a rich history of entertainment and event production. With over 150 events held in 67 cities across 26 countries, they have earned a reputation for delivering immersive electronic music experiences to over 2.3 million attendees.

Job Purpose

The Strategic Executive Support Specialist will provide high-level support to the President, encompassing diary management, travel arrangements, meeting preparation, and project coordination. This role requires building and maintaining strong relationships with internal stakeholders, senior management, and external partners.

Key Responsibilities
  • Schedule meetings between the President and their direct reports, committees, and groups.
  • Support the President in preparing for meetings and presentations by conducting research and analyzing data.
  • Manage the process of obtaining briefings and papers from the Leadership Team on behalf of the President.
  • Filter general information, queries, and invitations to the President, ensuring timely responses and follow-ups.
  • Maintain accurate records of papers and electronic correspondence on behalf of the President.
  • Handle confidential information and organize files accordingly.
  • In the absence of the President, prepare correspondence and ensure seamless communication.
  • Meet and greet President's guests, providing exceptional hospitality.
  • Develop and maintain internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
  • Support the Executive Team as Company Secretary, planning, monitoring, recording information, communicating with Trustees, and updating documentation.
Benefits

This role offers a dynamic work environment, the opportunity to work alongside the President in an international company, and a competitive salary estimated at $80,000 - $110,000 per year, commensurate with experience.

Requirements

The ideal candidate will possess:

  • A minimum of 3 years of experience working as a Personal or Executive Assistant.
  • Familiarity with Company Secretary obligations.
  • Knowledge of standard office administrative practices and procedures.


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