Administrative Operations Coordinator

hace 9 horas


Málaga, Málaga, España Ilkari A tiempo completo
About Ilkari

We are a pioneering start-up based in Dublin, Ireland, delivering cutting-edge innovation and technology to safeguard data and ensure true data sovereignty. Our mission is to empower innovators by providing private, secure, and controlled data management solutions.

Job Overview

We are seeking an exceptional Workplace Coordinator to join our team at Ilkari. As the central point of contact, you will be responsible for ensuring seamless day-to-day office operations, managing reception duties, and supporting broader workplace initiatives. Your primary goal will be to create a well-organised, inspiring, and efficient office environment.

Key Responsibilities:
  • Front of House and Reception Management: Greet and assist internal and external visitors, answer phone calls, coordinate meeting room bookings, and maintain a professional tone.
  • Office and Facilities Management: Manage office services, including travel arrangements, asset management, supplies, and disposal of assets.
  • Onboarding and Induction Support: Assist new hires with desk allocation, send welcome emails, manage dietary forms, and provide comprehensive inductions.
  • Administrative and Event Coordination: Create filing systems, assist with building management issues, organise company events, and act as a First Aider.

The ideal candidate will have proven experience in a fast-paced front-of-house or reception role, maintaining professionalism and efficiency while handling multiple tasks.

What We're Looking For

We require a highly organised and customer-focused individual with excellent communication skills, able to work effectively in a dynamic environment. The successful candidate will have a strong attention to detail, be able to multitask, and possess excellent problem-solving skills.

Benefits and Salary

This full-time position comes with a competitive salary of €35,000 - €45,000 per annum, depending on experience, plus benefits, and opportunities for growth and development within the company.



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