High-Level Administrative Support Specialist
hace 1 semana
We are seeking a highly skilled High-Level Administrative Support Specialist to provide exceptional support to our Senior leaders.
About the RoleThe ideal candidate will be responsible for planning, organizing, and coordinating diaries/agendas of senior leadership team members. This includes planning internal/external events and meetings, frequent interaction with various levels of the organization, and contributing to ADP's continuous success using excellent organizational and interpersonal skills.
Main Responsibilities:- Manage busy diaries, coordinate meetings, and ensure scheduling is conflict-free;
- Extensive international travel booking, including flights, hotels, transportation, visas, and itineraries;
- Arrange visits for VIPs to multiple international offices;
- Organize conferences with guest speakers and serve as the primary contact for suppliers;
- Coordinate team meetings, including Senior Leadership team-building activities;
- Event planning and organizing team huddles, utilizing technology to connect with offsite locations;
- Collaborate with globally based teams across multiple time zones;
- Serve as the gatekeeper and main point of contact for the Executive team;
- Occasionally work out-of-hours to cover international hours when the manager is traveling;
- Process expenses, raise POs, chase invoices, resolve company credit card issues;
- Set up new companies on the system and create onboarding plans;
- Provide ad-hoc support, including travel visas, staff gifts, research, fine-tuning presentations, book couriers, and last-minute changes to travel;
- Solve simple IT/Facilities problems and contact the IT/Facilities department when necessary;
- Handle confidential information with integrity;
- Prepare meeting agendas, perform research for meetings, and occasionally take minutes during meetings;
- Liaise with clients and business guests, maintaining professionalism and strict confidentiality with all materials.
To be successful in this role, you will need:
- A minimum of five years' experience as an EA;
- Strong problem-solving and decision-making skills;
- Excellent computer skills, including Windows and MS Office programs (MS Word, Excel, Outlook, and PowerPoint are essential);
- Fluent written and spoken English & Spanish;
- Strong time management skills, attention to detail, and the ability to organize and coordinate;
- Professional, independent, with initiative, assertive, and collaborative (team-oriented) qualities;
- Tech-savvy;
- Flexible;
- Discretion.
This role offers a competitive salary of $80,000 - $110,000 per annum, depending on experience, plus a range of benefits, including health insurance, retirement savings plan, and opportunities for professional growth and development.
About ADP:ADP is committed to an inclusive, diverse, and equitable workplace, and we are further committed to providing equal employment opportunities regardless of any protected characteristic.
-
High-Level Administrative Support Specialist
hace 2 semanas
Barcelona, Barcelona, España Brite A tiempo completoAbout Brite Brite Payments is a leading Open Banking-powered Account to Account (A2A) payment provider of Instant Payments and Instant Payouts. We provide a convenient transaction experience for consumers and reduce the risk in the payment process for merchants. Our team is committed to delivering the best possible payment solution for everyone involved in a...
-
High Performance Support Specialist
hace 1 semana
Barcelona, Barcelona, España Barcelona Supercomputing Center A tiempo completoRole OverviewThe High Performance Support Specialist will be an integral part of the Operations department at the Barcelona Supercomputing Center, focusing on optimizing and adapting scientific application codes to new pre-exascale architectures and systems.
-
Administrative Support Specialist
hace 1 mes
Barcelona, Barcelona, España Eurofragance Slu A tiempo completoAt Eurofragance, we're looking for a skilled Administrative Support Specialist to join our team. As a key member of our office operations, you will be responsible for providing exceptional customer service, greeting visitors, and delivering administrative support to ensure the smooth operation of our office.Key responsibilities include:Providing...
-
Barcelona, Barcelona, España Cpm International A tiempo completoWho We AreCpm International is a global company with a presence in over 30 countries. We offer multilingual support in various languages tailored to the needs of our diverse markets. Our focus is on customer service, sales, and technical support solutions for clients worldwide.Our MissionWe celebrate diversity and welcome everyone. Our accessible workplace...
-
Customer Support Agent
hace 2 semanas
Barcelona, Barcelona, España Cpm International A tiempo completoCompany Overview:CPM International is a global company with a presence in over 30 countries, offering multilingual support in various languages to cater to diverse markets.Our Values:We Care: Passionate about delivering high-quality customer service, striving to exceed targets and achieve a first-contact resolution rate.We're Curious: Proactive...
-
High-Level Administrative Coordinator for Senior Leadership
hace 2 semanas
Barcelona, Barcelona, España Softbank Investment Advisers A tiempo completoSenior Executive Assistant to Chief of StaffAbout TravelPerkTravelPerk is a hyper-growth SaaS business travel platform and a pioneer in the future of business travel. Its all-in-one platform gives travellers the freedom they want whilst providing companies with the control they need. The result saves time, money, and hassle for everyone.Job DescriptionWe are...
-
Global Medical Affairs Administrative Support Specialist
hace 4 semanas
Barcelona, Barcelona, España Galderma A tiempo completoGalderma is a leading dermatology company dedicated to advancing skin health for every individual. We deliver a comprehensive portfolio of innovative products and services that cater to the diverse needs of consumers and patients.Our team is passionate about empowering employees to grow professionally and personally. We believe in fostering a culture of...
-
Customer Support Expert With High Level Of Turkish
hace 4 semanas
Barcelona, Barcelona, España Cpm International A tiempo completoWe are CPM International, a global company with a presence in over 30 countries. We offer multilingual support in various languages, tailored to the needs of our diverse markets. Our focus is on customer service, sales, and technical support solutions for clients worldwide.We celebrate diversity and welcome everyone. Our accessible workplace fosters...
-
Technical Support Specialist
hace 1 mes
Barcelona, Barcelona, España Isolutions A tiempo completoJob SummaryWe are seeking a highly motivated and customer-focused Technical Support Specialist to join our team at Isolutions. As a Technical Support Specialist, you will be responsible for providing exceptional technical support to our customers, ensuring their issues are resolved efficiently and effectively.Key ResponsibilitiesProvide first and...
-
Technical Support Specialist
hace 1 mes
Barcelona, Barcelona, España Isolutions Ag A tiempo completoWe are looking for a highly motivated and customer-focused individual to join our team as a Technical Support Specialist. As a key member of our support team, you will be responsible for providing exceptional technical support to our customers via phone, email, and remote maintenance.Key Responsibilities:Provide 1st and 2nd level support to small and...
-
Administrative Support Specialist
hace 3 semanas
Barcelona, Barcelona, España Werfen A tiempo completoJob Overview:The Administrative Support Specialist will work closely with VPs, providing day-to-day support for complex travel arrangements, national and international events, and administrative tasks. This role requires ensuring compliance with Werfen's standards, aligning the position with the company's values and purpose.Key Responsibilities:Manage...
-
Administrative Support Specialist
hace 2 semanas
Barcelona, Barcelona, España A.P. Moller - Maersk A tiempo completoAbout the Role:As an Administrative Support Specialist at A.P. Moller - Maersk, you will be responsible for providing general administrative support to senior leaders and teams. Your duties will include dedicated secretarial and administrative assistant support, general office administration, reception duties, and mailroom and filing support.About You:We are...
-
Administrative Support Specialist
hace 2 semanas
Barcelona, Barcelona, España Cognita Asia Holdings Pte Ltd A tiempo completoAbout the RoleWe are seeking an experienced Administrative Support Specialist to join our team at the British School of Barcelona in Sitges. As a key member of our administrative staff, you will provide high-quality support to our students, parents, and staff.Key Responsibilities:To provide reception services, handling inquiries, and responding to emails and...
-
Administrative Support Professional, Global Medical Affairs
hace 2 semanas
Barcelona, Barcelona, España Galderma A tiempo completoAbout the RoleThe Administrative Support Professional, Global Medical Affairs, is a key support function role in Galderma. This person will ensure high-level support to the Global Head of Medical Affairs and general administrative support related to the Global Medical Affairs (GMA) organisation.Key ResponsibilitiesOrganize and manage business trips,...
-
Barcelona, Barcelona, España Cpm International A tiempo completoAbout CPM InternationalCPM International is a global company with a presence in over 30 countries. We offer multilingual support in various languages tailored to the needs of our diverse markets. Our focus is on customer service, sales, and technical support solutions for clients worldwide.Our ClientOur client supports the benefits that feet bring us:...
-
Administrative Support Specialist
hace 3 semanas
Barcelona, Barcelona, España FUT-URE A tiempo completoFut-Ure Recruitment Back Office ManagerWe are currently seeking a highly skilled Back Office Manager to join our team in Barcelona, Spain. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day functioning of our office.Responsibilities:Manage and maintain office IT infrastructure, ensuring all systems and...
-
Barcelona, Barcelona, España Teleperformance A tiempo completoTeleperformance Spain, a leading provider of customer experience solutions, seeks highly skilled professionals to join its team in Barcelona. As an Administrative Support Specialist, you will be working with a world-renowned leader in life sciences, providing high-quality research products to various laboratories.Main Responsibilities:Track shipments using...
-
Barcelona, Barcelona, España Randstad Spain A tiempo completoJob Title: Administrative Support Specialist with German Language ExpertiseJob Summary: We are seeking an experienced Administrative Support Specialist with fluency in German to join our team in Barcelona, Spain. The successful candidate will be responsible for providing comprehensive operational support to our clients, including data registration, billing,...
-
Technical Support Specialist
hace 1 mes
Barcelona, Barcelona, España Cpm International A tiempo completoAbout the Role:We are seeking a highly skilled Technical Support Specialist to join our Premier Technical Support team at CPM International. As a Technical Support Specialist, you will be responsible for delivering best-in-class support to our Premier Support customers.Key Responsibilities:Perform troubleshooting and isolation to accurately diagnose reported...
-
Customer Support Specialist
hace 4 semanas
Barcelona, Barcelona, España Cpm International A tiempo completoAbout the Role:As a Customer Support Specialist at CPM International, you will be responsible for handling customer queries over the telephone, email, chat, and social media, with the goal of achieving a high-quality level of consumer service.Key Responsibilities:Work collaboratively with consumers to answer product information requests and resolve queries...