Event Project Coordinator

hace 6 días

Madrid Centro, Madrid, España Nanook Agency A tiempo completo
About the Role

Nanook Agency is seeking a highly skilled Event Project Manager to join our team. As an Event Project Manager, you will be responsible for managing the full development cycle of events, ensuring they are executed successfully and meet our sustainability objectives.

Key Responsibilities
  • Event Planning
    • Review and analyze event briefs to understand client objectives and goals.
    • Develop a comprehensive work plan, including key dates, budget, resources, and activity schedules.
    • Collaborate with the creative team to create a proposal that meets client expectations.
    • Audit and select suppliers, resources, and venues to ensure alignment with our sustainability plan.
    • Coordinate with internal departments to ensure seamless event execution.
    • Provide exceptional client service and ensure timely communication.
    • Organize event-related documentation and ensure compliance with our sustainability plan.
  • Event Management
    • Prepare and manage event budgets, ensuring efficient use of resources.
    • Monitor expenses and identify opportunities for cost savings.
    • Coordinate logistical aspects of the event, including space layout, seating arrangements, and guest flow management.
    • Manage transportation, accommodation, and catering arrangements.
    • Prepare the Day by Day document and oversee event execution on the day of the event.
    • Ensure effective problem-solving and client satisfaction.
    • Provide excellent customer service at all times.
  • Post-Event
    • Conduct debriefing sessions with clients to analyze event outcomes.
    • Manage invoices and file relevant documentation.
    • Prepare case studies and customer satisfaction surveys.
Requirements
  • Bachelor's degree in Marketing, Communication, Journalism, Advertising, Psychology, or a related field.
  • Specific education or training in protocol and event management or hospitality is an asset.
  • At least 7 years of experience in full-service corporate events.
  • Proficiency in Google Workspace is required.
  • Experience working in corporate events is essential.
  • English language proficiency at B2 level.
Soft Skills
  • Excellent attitude and communication skills.
  • Strong organizational and teamwork skills.
  • Leadership skills and ability to coordinate with other parties and teams.
  • Problem-solving and attention to detail.
  • Courtesy and hospitality.
  • Self-motivation and adaptability.

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