Mad Collective Office Assistant and Support Specialist
hace 5 días
At Mad, we embrace the spirit of innovation. Our team is comprised of individuals from diverse backgrounds who are passionate about creating exceptional experiences for our employees.
We question assumptions, strive to raise the bar, guess, test, learn, and improve continuously. Our portfolio includes projects in various industries such as Dating and Virtual Reality, among others. With over 32 nationalities represented, we believe our diversity is a key contributor to our success.
**Language: English**
About the RoleThe People Experience Team is responsible for creating an amazing work environment and organizing events that foster strong bonds among our employees. As an Office Assistant & PA, you will be part of this dynamic team, supporting the Office Manager with daily tasks, providing backup during holidays, and assisting the Executive Team and Founders with their needs.
Responsibilities:- Give full support to the Office Manager with their daily tasks, coordinate on space maintenance, manage office supplies, reception, deliveries, and shipments.
- Be the backup for the Office Manager during their holidays.
- Support the Executive Team and Founders with PA services, including managing calendars, organizing travel arrangements, and handling ad-hoc requests.
- Organize off-sites, book accommodations, transport, restaurants, merchandise, etc.
- Run basic admin tasks such as expense reports, budget reports, presenting invoices, and filing.
- Handle confidential information with discretion and ensure privacy and security measures are maintained.
- Provide support on planning and organizing in-house or off-site activities, like afterwork events, company trips, celebrations, and conferences.
- Professional level of English and Spanish.
- Ideal experience in similar roles (startups preferred).
- Excellent interpersonal skills and attention to detail.
- Problem-solving skills and a can-do attitude.
- Able to work with highly confidential information and handle sensitive matters with discretion.
- Familiarity with common office software, such as Microsoft Office and Google Suite.
- Ability to anticipate problems, offer solutions, and work under pressure.
- Great teamwork and willingness to learn and develop skills.
- Permanent contract.
- Flexible Bank Holidays.
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