Executive Assistant Madrid

hace 2 días

Madrid, Madrid, España Heidrick & Struggles A tiempo completo
Job Title: Executive Assistant Madrid

Heidrick & Struggles is seeking an experienced Executive Assistant to provide administrative support to our search team in Madrid. The successful candidate will be responsible for managing the search process, including document preparation, scheduling, and communication with clients and candidates.

Key Responsibilities:
  • Manage the search process for all team search assignments, including formatting, editing, and proofreading client deliverables.
  • Prepare and transmit client deliverables, maintain consultant calendars, and prepare travel itineraries.
  • Support search team with account management and client relationship, including consultant expenses, client invoices, and financial reports.
  • Maintain an efficient file management and follow-up system for all search processes.
  • Communicate with clients and candidates through scheduling and prioritizing telephone and email communication.
Requirements:
  • High school education required; college degree desired.
  • Verbal and written fluency in English, Spanish, and Portuguese.
  • At least five years of administrative experience in roles requiring strong project coordination.
  • Demonstrate a business acumen and financial awareness.
  • Proficient knowledge of all Microsoft Office products.
Behavioral Competencies:
  • External and internal awareness: Maintains personal contacts across the internal organization and appropriately shares information.
  • Analytical Thinking: Develops frameworks to assure that pros and cons are evaluated, key issues are identified, and detailed analysis is synthesized.
  • Creative Thinking: Sets a personal example of seeking out new and better ways of doing things.
  • Client orientation: Constantly hones understanding and responsiveness to internal and external client requirements, goals, and issues.
Personal Characteristics:
  • Available to work Monday through Friday during normal office hours.
  • Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations.
  • Strong team player.
  • Maintains composure in fast-paced, rapidly changing environment.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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