Senior Operations Coordinator

hace 1 semana

Madrid, Madrid, España Atlas Assistants A tiempo completo

At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering entrepreneurs and executive assistants to reach their fullest potential.

To alleviate operational burdens and allow clients to focus on strategic growth and personal fulfillment, while creating an environment where EAs can thrive, grow, and build rewarding careers.

Supportive Culture

A nurturing environment where team members uplift each other, commitment to excellence, pushing boundaries daily, growth-focused with heavy investment in personal and professional development, values-driven with core values guiding all decisions and actions, mutual responsibility fostering trust and reliability, diversity and inclusion with over 80% of our team members being women across almost 20 countries.

We utilize the Atlas Executive Management System (EMS) - 11 proven systems that have helped over 100 clients achieve their goals. Expect a challenging yet supportive environment where your contributions make a real impact.

Expectations

We're seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values. This role is ideal for someone who is proactive, resourceful, and has a track record of excellence.

This individual will be responsible for transforming chaos into clarity, exemplifying proactive resourcefulness, delivering excellence consistently, and acting as a true partner to their executive, managing both professional and personal matters.

Key Responsibilities
  1. Strategic Calendar Management: master organization skills to prioritize and schedule effectively, create systems for clarity in complex situations, proactively manage their executive's time for optimal productivity.
  2. Communication Hub: streamline inboxes and manage correspondence, use emotional intelligence to handle stakeholders at all levels, synthesize complex information into clear, actionable insights.
  3. Operational Efficiency: anticipate needs and act proactively, manage diverse projects of varying complexity, coordinate travel arrangements with meticulous attention to detail.
  4. Decision Support: gather and analyze relevant data to support executive decision-making, prepare reports and presentations as needed, offer unique perspectives to contribute to strategic discussions.
  5. Adaptability and Growth: thrive in a fast-paced, ever-changing remote environment, actively seek and implement feedback for continuous improvement, balance multiple priorities while maintaining composure under pressure.
Requirements
  • Language Proficiency and Exceptional Communication Skills: near-native level of English proficiency in speech, writing, and reading.
  • Professional Experience: at least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles.
  • Remote Work and/or Start-Up Experience: demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
  • Adaptability: experience working in a fast-paced environment and ability to thrive under pressure.
  • Flexibility: willingness to align work hours with US time zones.
What We Offer
  • Fair Compensation: Junior Level $1,400 per month, Mid Level $1,400 - $1,800 per month, Senior Level $1,800-$2,500 per month.
  • Flexibility of Remote Work: enjoy the flexibility of working remotely from your preferred location.
  • Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice).
  • Performance-Based Rewards: increases and bonuses based on performance.
  • Career Growth: opportunities to advance into roles such as Chief of Staff or Operations Manager.
  • Exclusive Training: master the Atlas Executive Management System (EMS), mentorship, office hours, and skills training.
  • Supportive Community: connect and grow with like-minded professionals committed to excellence.

Estimated salary range: $24,000 - $50,000 per year based on experience.

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