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Office Manager
hace 2 meses
We are seeking a highly organized and dynamic Administrative Director to oversee the daily operations of our office. The ideal candidate will be a proactive leader with strong management skills and the ability to create a productive and positive work environment.
This role is essential for ensuring the smooth functioning of office operations, supporting staff and contributing to the overall success of our projects.
Key Responsibilities- Office Management: Oversee all aspects of office management, including administrative tasks, office supply management and ensuring a clean, organized and efficient workspace.
- Team Leadership: Lead and supervise the administrative team, providing guidance, training and support to ensure high performance and professional growth.
- Budget Management: Manage the office budget, including expenses for supplies, equipment and services, while identifying cost-saving opportunities.
- Facilities Management: Coordinate the maintenance and repair of office facilities, liaise with vendors and ensure the office environment meets Health & Safety regulations.
- Event Planning: Organize and coordinate company events, meetings and team-building activities, ensuring smooth execution and effective communication.
- HR Support: Assist the HR department with onboarding new employees, maintaining employee records and ensuring compliance with company policies and procedures.
- Communication: Serve as the central point of contact for internal and external communications, managing correspondence, phone calls and inquiries efficiently.
- Travel Arrangements: Oversee travel arrangements for staff, including booking flights, accommodations and transportation and ensuring compliance with travel policies.
- Reporting: Prepare and present reports on office operations, including budgets, project updates and performance metrics to senior management.
- Process Improvement: Identify opportunities to improve office processes and workflows, implementing best practices to enhance efficiency and productivity.
- Experience: Extensive experience in office management, preferably in a fast-paced, dynamic environment within the engineering or technology sectors.
- Leadership Skills: Strong leadership and team management skills, with a proven ability to motivate and develop staff.
- Organizational Skills: Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to manage multiple priorities.
- Budgeting Skills: Experience in managing budgets, controlling costs, and making data-driven decisions.
- Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
- Problem-Solving Skills: Strong problem-solving skills with the ability to think critically and make decisions under pressure.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced in using office management software and tools.
- Language Skills: Fluency in Spanish and English is a must, with the ability to communicate clearly and effectively in all three languages. Proficiency in German and Chinese would be a valuable asset.
- Culture Fit: A collaborative approach to working with different departments and a commitment to fostering a positive office culture.
- Competitive Salary: Competitive Salary reflective of your skills, experience, and contribution to the success of the office and the company.
- Opportunities for Growth: An opportunity to lead and manage a dynamic team in a key role within the company.
- Professional Development: Opportunities for career development through training, mentorship, and advancement within the organization.
- Company Culture: Work in a cutting-edge company that values creativity, innovation, and teamwork.
- Benefits: Access to a range of benefits that support your well-being, including private medical insurance.
Outrigo is an engineering company dedicated to delivering integral engineering solutions for vehicle design and development testing using state of art virtual and physical tools.
