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Office Manager

hace 1 mes

Santa Oliva, Tarragona, España Outrigo A tiempo completo
Job Title: Office Manager

We are seeking a highly organized and dynamic Office Manager to oversee the daily operations of our Santa Oliva office. The ideal candidate will be a proactive leader with strong management skills and the ability to create a productive and positive work environment.

This role is essential for ensuring the smooth functioning of office operations, supporting staff, and contributing to the overall success of our projects.

Key Responsibilities:
  • Oversee all aspects of office management, including administrative tasks, office supply management, and ensuring a clean, organized, and efficient workspace.
  • Lead and supervise the administrative team, providing guidance, training, and support to ensure high performance and professional growth.
  • Manage the office budget, including expenses for supplies, equipment, and services, while identifying cost-saving opportunities.
  • Coordinate the maintenance and repair of office facilities, liaise with vendors, and ensure the office environment meets Health & Safety regulations.
  • Organize and coordinate company events, meetings, and team-building activities, ensuring smooth execution and effective communication.
  • Assist the HR department with onboarding new employees, maintaining employee records, and ensuring compliance with company policies and procedures.
  • Serve as the central point of contact for internal and external communications, managing correspondence, phone calls, and inquiries efficiently.
  • Oversee travel arrangements for staff, including booking flights, accommodations, and transportation, and ensuring compliance with travel policies.
  • Prepare and present reports on office operations, including budgets, project updates, and performance metrics to senior management.
  • Identify opportunities to improve office processes and workflows, implementing best practices to enhance efficiency and productivity.
Requirements:
  • Extensive experience in office management, preferably in a fast-paced, dynamic environment within the engineering or technology sectors.
  • Strong leadership and team management skills, with a proven ability to motivate and develop staff.
  • Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to manage multiple priorities.
  • Experience in managing budgets, controlling costs, and making data-driven decisions.
  • Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
  • Strong problem-solving skills with the ability to think critically and make decisions under pressure.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced in using office management software and tools.
  • Fluency in Spanish and English is a must, with the ability to communicate clearly and effectively in all three languages. Proficiency in German and Chinese would be a valuable asset.
  • A collaborative approach to working with different departments and a commitment to fostering a positive office culture.
Benefits:
  • Competitive Salary reflective of your skills, experience, and contribution to the success of the office and the company.
  • An opportunity to lead and manage a dynamic team in a key role within the company.
  • Opportunities for career development through training, mentorship, and advancement within the organization.
  • Work in a cutting-edge company that values creativity, innovation, and teamwork.
  • Access to a range of benefits that support your well-being, including private medical insurance.

Outrigo is an engineering company dedicated to delivering integral engineering solutions for vehicle design and development testing using state-of-the-art virtual and physical tools.