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Administrative Coordinator

hace 1 mes

Barcelona, Barcelona, España Olala Homes A tiempo completo

About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Barcelona. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including answering phone calls, handling correspondence, and coordinating shipments.

Key Responsibilities

  • Organize and file physical and digital documents
  • Prepare administrative or financial reports as requested by management
  • Assist in planning and organizing meetings, events, and business trips
  • Maintain an up-to-date database of reliable suppliers
  • Monitor supplier performance and manage relationships to ensure quality service
  • Request quotes and negotiate with suppliers to obtain the best conditions in terms of price, quality, and delivery time
  • Manage purchase orders and track orders until delivery
  • Keep an updated inventory of office supplies, ensuring their availability and timely replenishment
  • Control the budget assigned to the purchase of supplies, always seeking efficiency in the use of resources

Requirements

  • Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field
  • Proven experience in procurement, purchasing, or a similar role
  • Strong negotiation and vendor management skills
  • Excellent communication and interpersonal skills
  • Ability to work collaboratively and manage multiple tasks effectively
  • Strong analytical and problem-solving skills
  • Fluent in English; additional languages are an advantage
  • Self-starter, creative, thinking outside the box and willing to support expansion in a fast-growing environment
  • Passionate, proactive, hands-on, dynamic, and energetic
  • Flexible, resilient, and adaptable to changes
  • Confident working in cross-functional teams
  • Comfortable in a start-up environment

What We Offer

  • Breakfast is the most important meal of the day. Fruit, coffee & milk is on us
  • You will have access to apply for our private healthcare after a probation period of 6 or 12 months, depending on your type of contract
  • Employees know it first You will be able to enjoy an annual credit to use in one of our accommodations around the world
  • You will have the opportunity to work from another city for a total of 6 weeks per year

Join Our Team

We are a fast-growing tech-enabled real estate management and hospitality company with headquarters in Barcelona. We manage over 1200 accommodation units, such as short-term rentals, hotels, and other unique stays, across multiple countries in Europe, Asia, and the Middle East.

Our mission is to provide our guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style.