Executive Assistant
hace 4 semanas
Embat is a fast-growing startup in Europe, founded in 2021 to create a cutting-edge financial management platform for medium and large-sized enterprises. Our mission is to empower clients to make informed business decisions by providing real-time financial information, 100x more efficiently than using Excel files.
Job DescriptionWe are seeking an Executive Assistant to support our CEOs in the daily management of the company. The ideal candidate will be proactive, capable of managing multiple tasks and projects efficiently, and possess excellent communication and organizational skills.
Key Responsibilities- Agenda and Email Management:
- Coordinate and manage the CEOs' schedule, including meetings, appointments, and events.
- Organize business travel, reservations, and associated logistics.
- Screen and manage phone calls with stakeholders.
- Draft, review, and send emails and other communications on behalf of the CEOs.
- Project Management:
- Assist with presentations, reports, and documents for internal and external meetings.
- Assist in planning and executing special projects.
- Track project progress and report updates to the CEOs.
- Coordinate internal and external meetings, including preparing agendas and taking minutes.
- Collaborate with other departments to ensure project alignment with company goals.
- Client and Vendor Relations:
- Maintain and foster relationships with key clients, partners, and vendors.
- Coordinate and assist in meetings with clients and partners, ensuring smooth and effective communication.
- Financial Management Support:
- Assist in the coordination of accounting tasks with the financial department.
- Handle daily admin tasks such as preparing expense reports and managing office supplies.
- Monitor and report on expenses and relevant transactions.
- Education: Degree in Business Administration, Communication, or a related field.
- Experience: Min. of 2-3 years in a similar role, preferably in a startup or dynamic environment.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
- Communication Skills: Excellent verbal and written communication skills in both Spanish and English.
- Interpersonal Skills: Ability to interact professionally with all levels of the organization and external partners.
- Organization and Time Management: Ability to manage multiple tasks and priorities efficiently.
- Proactivity and Autonomy: Ability to work independently and take initiative.
- A competitive salary according to the project and responsibility.
- Hybrid working setup & flexible schedule.
- Latest technology of your choice to do your impactful work with.
- Access to private health insurance with Sanitas.
- Access to salary on demand, restaurante card, transport card, and kindergarten checks through Payflow.
- Career progression - Twice-yearly performance reviews.
- An opportunity to work hand in hand with our founders who built their careers in Investment Banking at J.P. Morgan for more than a decade.
- Team Buildings plans.
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